Forms and Documents

We've placed the following forms and documents here so that you can easily find the forms that you use most often.  We highly recommend that you read any instructions associated with the forms (found in the relevant sections of the IPI website) before completing any form, as filling out various forms incorrectly can significantly delay processing in either our office or at a USCIS Service Center or even impact an individual's lawful status in the U.S.  As always, we're here to help you if you have any questions. 

The University of Alaska Statewide has additional forms relevant to nonresident aliens available at http://www.alaska.edu/hr/forms/hr_nraforms/

FOR TAX FORMS - For tax forms, please refer to our Tax Year Information.

Please note, you will need a program, such as Adobe Acrobat or PDFescape, to save your entries into the enterable PDF forms.

Forms For all International Students (F-1 or J-1)

Name of Form Link Description Due
Change Form.pdfTo request a change to name, address, phone number, marital status, and/or Social Security numberAs Needed
International Form.pdf
To determine federal tax responsibility for nonresident aliensEvery Semester
Insurance Waiver Form.pdfTo show proof of insurance and remove the mandatory health insurance fee from your student accountEvery Semester

International Scholarship Withholding Worksheet

 

.pdfTo determine the amount of personal allowances, if any, you may claim as deductions when calculating applicable US federal income tax withholding from your nonresident scholarship or fellowshipEvery Semester
Letter of Invitation Request Form.pdf

To request a letter of invitation for a B-2 visa for friends and family to visit, attend graduation, etc. 

Please note that due to limited personnel resources, we can only issue two letters per student, per event.  A letter from UAF International Programs & Initiatives is NOT necessary for a successful B-2 invitation.  Your personal letter of invitation is most important.

As needed
Forms for Degree-Seeking (F-1) International Students
Name of FormLinkDescriptionDue
I-765 OPT.pdfTo apply for Optional Practical Training (This form I-765 has been pre-filled with information for student applying for OPT) [Instruction for filling out form]3 Months before student plans to start working - no later than 30 days after program completion
I-538 OPT.pdf In conjunction with I-765
OPT Update FormwebTo provide updated address, employer, change of employment status, etc. to IPI while on OPTAs needed
I-765 STEM Extension.pdfTo apply for Optional Practical Training STEM Extension (This form I-765 has been pre-filled with information for student applying for the OPT STEM Extension) [Instruction for filling out form]As soon as
authorized by employer
STEM Extension Request Form.pdf To report required information to IPI for the OPT Stem ExtensionAs soon as
authorized by employer
I-538 CPT.pdfMust be submitted BEFORE you start workAs soon as
position is offered and advisor approval is
given
Forms for Visiting (J-1) International Exchange Students
Name of FormLinkDescriptionDue
Visiting Exchange Applicationn/aYou must contact Erica Keiko Iseri for Application Materials

April 1 for the Fall semester and full Academic Year

September 1 for the Spring semester

Forms for Visiting National Student Exchange
Name of FormLinkDescriptionDue
UAF NSE Admission Form.pdfFor Domestic NSE studentsASAP after accepting your placement
UAF NSE International Admission Form.pdfFor Canadian NSE studentsASAP after accepting your placement
Financial Statement Form.pdfFor Canadian NSE studentsASAP after accepting your placement
Forms for UAF Students who wish to participate in Exchange/Study Abroad
Name of FormLinkDescriptionDue
Application for International Exchange or Study AbroadwebTo apply for exchange or study-abroad as a current UAF student

Oct 1 for Spring

March 1 for Summer, Fall, and full Academic Year

Application for Exchange or Study Abroad to JapanwebTo apply for an exchange or study abroad program to Japan as a current UAF student

Dec 1 for most programs for the following academic year. 

See this page for more info.

Application for National Student ExchangewebTo apply for an exchange to a university in the US, Puerto Rico, Guam, U.S. Virigin Islands, and Canada.

February 15 for most programs the following academic year.

Visit here for more info.
Forms for Departments
Name of FormLinkDescriptionDue
J-1 Authorization Request Form.pdfTo request a form DS-2019 to host a J-1 research scholar, short-term scholar, or professor [This form may only be completed by a UAF department.  Forms will not be accepted from individuals or entities outside of UAF]3 months before the J-1 scholar/professor will start his/her program
UAF Authorization for J-1 Student Intern.pdfTo request a form DS-2019 for a student intern3 months before the J-1 student intern will start his/her program
Training/Intern Placement Plan [DS-7002].pdfTo request placement for a J-1 student intern3 months before the J-1 student intern will start his/her program
J-1 Student Intern Program
Academic Advisor Form
.pdfTo request authorization for a J-1 student intern.  TO BE COMPLETED BY STUDENT'S HOME INSTITUTION3 months before the J-1 student intern will start his/her program
UAF H-1B Authorization Request Form.pdfTo request authorization for an H-1B position

May be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details

J-1 UAF Export Certification Request Form.pdfTo request certification that the J-1 Exchange Visitor will be in compliance with all export control laws and regulations.This form is optional; however, it is a useful tool to determine if an export control license will be required for your EV, and will provide documentation to that effect for the EV to share during the visa interview process.
H-1B - UAF Export Certification Request Form.pdfTo request certification that the H-1B beneficiary will be in compliance with all export control laws and regulations.Submit to UAF International Programs & Initiatives with the H-1B petition request.  If there are any questions, the Office of Reserach Integrity will contact the department.
H-1B - AUECO Export Control Fact Sheet.pdf
Information from the Association of University Export Control Officers about the new export control attestation requirements when filing an H-1B Petition.Review as needed
Einstein Sample Letterweb
To show institutional support for H-1B beneficiary's appointment at UAFMay be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details
Actual Wage Calculation Form.pdfTo show that the H-1B beneficiary will be paid higher that the prevailing or actual wage, per U.S. lawMay be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details
Form I-539.pdfTo request an extension of stay or to change from on nonimmigrant category to another [Instructions for filling out form]As needed
TN Visa Extension Request Form.pdfTo request an extension of TN visa; Extensions of the TN status are NOT required to be filed through USCIS and may be obtained through traveling outside the U.S. and reentering in that status. The processing fee, paid to U.S. Customs and Border Protection for processing at the U.S. border is $56 payable in U.S. Dollars. USCIS processing fee for extensions filed through the service center is $325.As needed
Sample Department Letters for F-1 Students
 Name of Letter Link Description Due
Student Employment Letter for Social Security ApplicationwebInternational students in F-1 status need this letter in order to apply for a Social Security card (NOT for students on Teaching or Research Assistantships)Before employment may begin - submitted with Social Security letter from IPI and Social Security Number Application, no sooner than 10 days after arrival in U.S.
Optional Practical Training [Grad]webRecommendation letter for F-1 graduate students applying for optional practical trainingAs soon as defense
date is set
Optional Practical Training [Undergrad]webRecommendation letter for F-1 undergraduate students applying for optional practical trainingEnd of semester
of graduation
Curricular Practical Training [Grad]webRecommendation letter for F-1 graduate students applying for curricular practical trainingAs soon as
position is offered
Curricular Practical Training  [Undergrad]webRecommendation letter for F-1 undergraduate students applying for curricular practical trainingAs soon as
position is offered
Program Extension [Grad]webFor graduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20)3 weeks before program end date (as specified on the I-20)
Program Extension [Undergrad]webFor undergraduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20)3 weeks before program end date (as specified on the I-20)
Reduced Course Load [Grad]webFor graduate students who plan on taking fewer than 9 graduate credits during the semester of graduation Before the beginning of the semester in which the student is requesting the reduced course load
Reduced Course Load [Undergrad]webFor undergraduate students who plan on taking fewer than 12 undergraduate credits during the semester of graduation Before the beginning of the semester in which the student is requesting the reduced course load
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