Protection of Minors
Mission Statement: The University of Alaska Fairbanks (UAF), as part of its mission, promotes and engages in many programs, events and activities that involve Minors throughout all of its campuses. Protection and safety of Minors is of the highest priority for UAF and its departments. The purpose of this policy is to provide protection of Minors engaged in programs, events and activities provided or endorsed by UAF.
What training is required for everyone?
Awareness Training is required for everyone. Currently we are using United Educators as a resource for awareness training (click training link on the Protection of Minors site). As we move forward, training will be available through EHSRM website training, in-person by request, and in-person during scheduled times throughout campus. (Policy Section 5.4)
In-depth training is required for those who have minors under their custody and care, or run programs for minors where minors are under the care and custody of UAF personnel. Contact EHSRM for more information.
I don’t work with minors, how does this policy affect me?
If you do not work with minors, the policy requires Awareness Training. This training provides awareness of potential issues in regards to minors’ safety, reporting procedures, and what you can do to make our campus safe for visiting minors. (Policy Section 5.4)
Can I bring my child with me on a research trip?
There are requirements if you choose to bring your child (age 12 and under) on research trips. The policy does require that you bring a separate caregiver (this cannot be research staff) for the child so that you may continue to do your work. EHSRM will review the trip for any additional requirements regarding traveling with a child. (Policy Section 5.5)
Any family member accompanying a UAF employee during travel must fill out a release form.
I have a camp that includes minors, what do I have to do now?
Notifying EHSRM as soon as possible is the first step. For UAF sponsored events, you will use the UAF events form: http://facilities.alaska.edu/uaf/events/eventform.cfm. For UAF programs, classes or activities, including Summer Sessions, contact should be made directly to EHSRM (474-6164 or 474-5487). Completing the Awareness Training is your next step. You, your staff and volunteers may also need background checks. EHSRM will contact you and discuss additional requirements when they receive your registration. (Policy Section 5.2 and 5.3)
Do I need a background check now?
If you work with minors for your job at UAF you may need a background check if: you are alone with minors or they are under your care, custody or control. (Policy Section 3.0 and 5.3)
If you have been doing these tasks in the past and have not had a background check, you will need to have one completed before you continue your work with minors.
How do I get a background check?
Background checks will be administered through Human Resources http://www.alaska.edu/files/hr/downloads/uakjobs_background_check_auth_form.pdf Payment of the check is the responsibility of the department. However, loss prevention funding may be available to reimburse the department. (Policy Section 5.3)