Student Organization Toolbox

What it Means to be a SOM Student Organization

Any group or club can become and official UAF student organization by following the process outlined by the UAF LIVE department, which oversees student organizations. Once a club is established, LIVE outlines expectations for all student clubs, as well as a re-recognition process that must be completed each semester.

Recognition as a School of Management (SOM) Student Organization provides many additional benefits, both for the SOM Student Org (SSO) as a whole, and for individual members within the group. However, in order to be recognized as a SOM Student Organization, each SSO must also meet a few additional requirements.

Benefits for SOM Student Organizations
1) Funding
2) Scholarships
3) Marketing Outlets
4) Marketing Assistance

Requirements for SOM Student Organizations
1) Send one officer to a SOM Student Organization Orientation Session each fall semester
2) Notify SOM of SSO regular meeting dates for inclusion on the SOM Event Calendar
3) Provide a list of SSO Membership, including email addresses, when requested by SOM
4) Submit an SSO Report four times per academic year
5) Submit at least three photos of your group or club activities along with each SSO Report
6) Work with SOM for liaison assistance with UA Executives at any SSO events

For more details on each of these items, download the full document - What it Means to be a SOM Student Organization

Reports

Twice a semester your student organization is required to submit a Student Organization Report.

Fall 2016
Report due dates for this semester are:
Monday, October 10, 2016
Monday, November 21, 2016

Each report must include a summary of recent activities and at least three photos.

Completion of all reports is required in order for the student organization to maintain their status as a SOM Student Organization.

Photo Contest - Fall 2016

As you know, photos are part of every report you submit as a SOM student organization. To make things more fun, your group has the option to participate in the SOM photo contest. When submitting your photos with your reports, be sure to indicate which photos you want it to be entered into the contest.

ALL images must be emailed to Andrea Miller (acmiller3@alaska.edu) or brought to Room 207 on a thumb drive by 11:59 p.m. on Monday, November 21, 2016 in order to be considered. In the email with photos, please include: (1) Caption for photo and (2) Name of student organization

The winning photo in each of three categories will be awarded $100, which will be placed into the winning student organization’s SOM account.

Download the full Photo Contest Guidelines for complete rules, additional details, and example photos.

Purchasing

A major benefit of being a SOM Student Org is the opportunity to earn funds for your organization.

The SOM Student Organization Purchasing Policy outlines the rules for using this funding, and the process for accessing the funds in your SOM account.

You will need to fill out a SOM Purchase Request Form whenever you would like to make a purchase from your SOM account.

Fundraising

Everything you ever wanted to know (and some things you didn't) about raising money through your student organization:

SOM Marketing Resources

Weekly eNews – Wednesdays
- Send content – including PDFs and/or JPGs – to Andrea by Wednesdays at 9am

SOM Event Calendar
- Send information about upcoming events for inclusion on SOM Event Calendar

Digital Screens
- Send finished content – JPGs in 4:3 ratio (e.g. 1600x1200 pixels)
- SOM screens (Bunnell Hallway) – Send directly to Andrea
- Other campus screens – Send to uaf-digitalsignage@uaf.edu

SOM Website
- View your page on the Student Life page
- Send any requests for updates to Andrea

Flyers or other Marketing Materials
- For help with design or printing, email Andrea or visit Bunnell 207 to submit your request

Social Media

SOM is active on Facebook, and many student organizations have active pages, as well.

Keep in mind that your social media sites should be just as professional as your website. Social media is generally more informal, but don't post anything you wouldn't want your parents - or SOM Dean Herrmann - to read.

Some quick tips for Facebook
- Create a group if it's just for members of your student organization
- Create a page if it's for everyone
- Make sure more than one person, preferably your faculty advisor, is an administrator

More social media resources
- Facebook Cover Photos - UAF Photos
- Social Media Branding Guidelines - UAF University Relations Dept
- Social Media Guidelines - University of Alaska & UAF OIT

Websites

Websites are a great way to distribute information to current and potential members. The standard for UAF student organizations is to create a website through Google sites using your alaska.edu account.

Websites need to be regularly updated. If your website hasn't been updated in over a year and has spelling and punctuation errors, your student organization is not going to make a good impression. SOM reserves the right to remove links to your website from our site if a student organization site is not being well-maintained.

Need some help to get started? Try this link for some quick tips
- Basics of Web Design: 14 tips for better pages

Logos

Download - CMYK, high resolution, good for print

Download - RGB, lower resolution, good for web

Download- CMYK, high resolution, good for print

Download- RGB, lower resolution, good for web

Download- CMYK, high resolution, good for print

Download- RGB, lower resolution, good for web

For UAF logos, click here.

AA/EO Statement

Federal law requires the following statement to appear on all UAF print, multimedia and web publications designed for external, off-campus distribution.

UAF is an affirmative action/equal opportunity employer and educational institution.

or

UAF is an AA/EO employer and educational institution

For even more info:

Click here to head over to the UAF LIVE program website for even more resources for student organizations.

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