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Spring 2000 Request for Proposal


MEMORANDUM

TO: UAF Students, Staff, and Faculty
Deans, Directors, and Department Heads
FROM: Marshall Lind, Chancellor
University of Alaska Fairbanks
DATE: February 21, 2000
SUBJECT: Request for Proposals (RFP) to the Technology Advisory Board

Proposals for the next TAB (Technology Advisory Board) competition are now being accepted for consideration of award. Guidelines and additional information can be obtained from TAB's web site at: www.uaf.edu/tab. This web site also contains information on prior funding awarded by TAB.

PLEASE NOTE: This RFP is for new projects only. Requests for departmental lab support are now part of a separate process. This includes requests for extended hours support, network upgrades, and improvements for both open and departmental computer labs. More information on the new process will be available on the web site. Please contact TAB for more information if you have any questions about this new procedure.

Timeline of this competition


For academic units:

a) Review Proposal Guidelines for the program.

b) Each request must be endorsed by the department head, rated by the dean or director from one (low) to five (high) and ranked by priority for the unit. A brief narrative explaining the importance of each proposal and its potential to enhance the learning environment and experience for UAF students should be included. Note that the rating and ranking should reflect the dean/director's assessment of the relative quality and value of the proposals in terms of the guidelines.

c) In addition to a review of proposals by the provost, ASUAF will be given copies of all proposals to review at the same time as the provost. Similar to the feedback TAB receives from the provost, ASUAF need only review proposals and provide a short summary of opinions on the proposals. If desired this can include an overall prioritized list. Note: The submitter need not deliver the proposal to ASUAF. Distribution of proposals will be through the provost's office.

For student clubs and organizations:

a) Review Proposal Guidelines for the program

b) ASUAF leadership must endorse each request. ASUAF representative(s) need to rate each proposal from one (low) to five (high) and rank by priority. A brief narrative explaining the importance of each proposal and its potential to enhance the learning environment and experience for UAF students should be included. Note that the rating and ranking should reflect ASUAF's assessment of the relative quality and value of the proposals in terms of the guidelines.

The Technology Advisory Board provides recommendations to the UAF Chancellor on the best use of the funds generated by the Technology Fee. Each proposal should include the project title, the name, title, unit and university school/college (if applicable) of the submitter, and the date. Please submit one original and one copy of the proposal to the Office of the Chancellor, 3rd Floor Signers' Hall.

After proposals have been reviewed by the appropriate levels, the TAB Committee will meet and rank the proposals prior to their submission to the Chancellor. After review of the Tab's recommendation by the Chancellor, the TAB will make the official announcement of award.

All proposals are subject to Procurement requirements established by the state of Alaska and the University of Alaska Fairbanks. Refer to UA Regulations 05.06 for additional guidelines at: http://info.alaska.edu/bor/contents/pt5.html. In your proposal, you should also submit a copy of cost estimates provided by the manufacturer or supplier. Those proposals with a manufacturers' estimate or proposal will be given greater consideration.

A follow up report for each project is due before the deadline for the next TAB funded proposal period. It is important that the follow up report be received in order for subsequent proposals to be considered for future funding. Your follow up report should include an itemization of how the money was spent. Follow up reports are due by October 1, 2000. Templates for follow up reports are available on Tab's web site.


UAF GUIDELINES AND INFORMATION

Amount of Awards

Awards are based on the degree to which proposals relate to the strategic goals of the University of Alaska Fairbanks or that advance the academic experience for students. The strategic goal for UAF is posted at http://www.uaf.edu/univrel/plan/

SCHEDULE FOR PROPOSAL SUBMISSION:

Academic Units

From your department Head to your Dean/Director March 3
Provost March 9
TAB Board March 19
Recommendations due to Chancellor April 3
Chancellor's decision April 7

Student Groups/Organizations

ASUAF March 3
Provost March 9
TAB Board March 19
Recommendations due to Chancellor April 3
Chancellor's decision April 7

Dates for Step 1 may be changed to meet specific needs to units/organizations. The due dates to the provost are FIRM. It is the responsibility of the submitter to ensure proposal deadlines are kept. If you're uncertain as to whether your proposal falls under academic or student units, please contact ASUAF offices.

It is important to include the following in your proposal:

1. Statement of how your proposal fits into the strategic needs of the University. - Refer to: http://www.uaf.edu/univrel/plan/

2. Statement of how your proposal helps meet the technology needs of the UAF community (who will benefit).

3. Manufacturers' cost estimate or bid

4. Estimation of staff needs; both short term and long term needs

5. Timeline for implementation and duration

6. Contingency for maintenance, repair, and replacement of parts and expendables, if applicable
    * expendables may include such things as toner cartridges, paper, etc.



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Phone: +1 907 474 7112
FAX: +1 907 474 7475
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