Student Resources & Quick Links
This page provides our students at UAF with the information needed to navigate their first student job at UAF, along with many commonly needed campus resources.
You got the job! What's next?
Congratulations on your new student job with UAF! If this is your first job with the university - or your first job ever - you may have some questions as to what comes next. Here is a short guide to the next steps in the process.
What to bring in on or before your first day:
Paperwork you will complete on or before your first day:
This form allows you as a student to verify or affirm your eligibility for UA employment.
This form allows you to request a waiver of UA Student Employment policies (e.g. minimum GPA, weekly work hours limit) depending upon your situation. Submission of this form is required when requesting a waiver to the University of Alaska Student Employment policies. It must be completed, signed by the student and the current supervisor, and submitted to the appropriate campus approving office before any exceptions will be considered. Foreign nationals on temporary student visas (F-1 or J-1) are not permitted to work more than 20 hours per week while classes are in session and, therefore, are not eligible for a workload waiver.
I-9 Form - Employers are required to complete this form for all new and returning employees in order to document your identity and employment authorization. Basically, we are required to verify that you are who you say you are and that you are eligible to work in the United States.
Personal Demographic Data Form - This form is used to help us make sure we don't accidentally duplicate your information in our Banner system if you already have an existing UA identification record. We also take your HR Address from this form, where we send pay checks, W-2 forms, benefits documents and any other official documents from our office. By signing this form you agree to perform your outlined position duties and responsibilities and to abide by university and Board of Regents policy.
Previous Injury and Illness Form - This form is used to assist with any workers' compensation claims which may occur during your employment.
W-4 Form - This form is used by our UAF payroll office to withhold the correct federal income tax from your pay.
Direct Deposit Form - This form allows our UAF payroll office to set up direct deposit for your pay checks. At this time, you can split your paycheck deposits into six different accounts. A voided check is not required at this time.
These forms are typically emailed to you after you have accepted your offer of employment. If you are familiar with them, you may fill them out on your own and bring them to your department PPA. However, they will be more than happy to help you should you wish to fill them out in person at your department.
Please do not bring these forms directly to the UAF Office of Human Resources. At this stage, your department still has some paperwork they must complete after receiving these documents from you, and we cannot accept them.
Information for Graduate Students
Research and teaching assistantships are awarded to qualified graduate students by each department or program. For application information, contact the department or program directly.
Requirements and restrictions:
For more information, visit the UAF Graduate School's website today!Academic probation:
A graduate student with a GPA less than 3.0 for one semester will be allowed to petition to continue as a graduate assistant for the next semester. A maximum one semester exception will be allowed per student. The petition by the student must be approved by the student's advisory committee chair, the department head and dean.
Information for International Students
The following is a statement from UAF International Programs & Initiatives' website regarding your ability to legally work in the U.S.:
You are allowed to work on-campus up to 20 hours per week while classes are in session. There is no hourly restriction for on-campus work during official vacation [periods] (summer and winter breaks).
If you are enrolled in a UAF degree program and are in F-1 status, you should talk with the Immigration Compliance staff. We will also need a copy of your job offer. After you have been enrolled for one full academic year, you are eligible for off-campus employment in your field of study. This is Optional Practical Training. You will apply to and received approval from the USCIS. The application processing time may take up to 3 months to receive approval. You will need to provide additional information to our office before the application is submitted to USCIS.
If you are a visiting student in J-1 status, you need to contact the Study Away Advisor and provide a copy of your job offer letter.
Reviewing your HR Personnel File
If you have previously held employment with the university, you will have a personnel file with the Human Resources Office of the university at which you worked. As a current or former employee, you have the right to review your personnel records.
To request to review your personnel records, please fill out the form below and submit it to our office. We will prep your file for review and call you to make an appointment as soon as it is ready. Because files must be reviewed with your HR Consultant, same-day file review appointments cannot be accommodated.
For confidentiality reasons, all files must be reviewed at the Administrative Services Center in the UAF Office of Human Resources' suite, with an HR Consultant, Monday - Friday, 8:30 AM - 4:30 PM.
To assure the protection of your information, please bring photo ID.
Student Employment FAQ
Student Employee Development: Personal & Professional Growth Opportunities
Interested in a career in Human Resources?
UAF can help you achieve this goal! While there are many avenues leading to a career in Human Resources, having a certain educational background can help point you in the right direction faster.
The following link gives an overview of the academic opportunities provided to UAF students who may be interested in human resource management.
UAF Governance and ASUAF: Make your voice heard!
UAF Governance includes Faculty Senate, Staff Council, ASUAF and Governance Coordinating Committee.
Joining your branch of governance provides you with the chance to weigh in on the issues that matter here at the university.
Click the link below to learn more!
Have you ever had a great idea which you felt could benefit the university, but not known to whom you should voice it? Would you love the opportunity to play a part in decision making at UAF?
Share your ideas, concerns and needs as a student today. Click the link below to contact ASUAF Student Government and become involved in making UAF the best it can be!