GRADUATING STUDENT INFORMATION
We look forward to seeing you at the Commencement ceremony on Sunday, May 11, 2014. Here are a few things you need to know about the big day.
1. Apply for graduation
If it's after March 17, it's too late to apply for this May's ceremony. The summer graduation application deadline is June 16, and the fall deadline is October 15. Complete information about applying for graduation can be found at www.uaf.edu/reg/grad/.
2. Invite your family and friends!
Visit https://college.oakhalli.com/college/universityofalaska/ for purchasing invitations or contact the Bookstore at 907-474-6858.
3. RSVP to attend Commencement
The deadline for RSVPing for the ceremony has passed. Please contact Graduation Services at email@example.com for assistance.
4. Purchase regalia
Caps and gowns (and, if you’re a graduate student, hoods) must be purchased well before commencement. If you’re getting a certificate or an associate or bachelor’s degree, you’ll wear a black gown. Master’s degree candidates wear a black gown with velvet trim and their hood to the ceremony; PhD candidates receive their hood on stage.
These items are not included in the graduation fee and can be ordered online through April 5. After April 5, please contact the bookstore at 907-474-5275 for assistance.
- On graduation day you may need bobby pins and safety pins; be sure to bring a small supply.
- How to wear the academic hood
5. Come celebrate at the Grad Bash!
Graduates over 21 plus one guest (also must be over 21) are welcome to a party hosted by the Pub and the UAF Alumni Association on Saturday, May 3, from 8 p.m. to 1 a.m. You must be on the list of graduates and show ID. To confirm you're on the list, call the Pub manager at 474-7805 or the graduation office at 474-6214.
6. Attend Rehearsal!
Rehearsal for commencement is at 10:30 a.m. on Saturday, May 10, in the Carlson Center, 2010 2nd Ave. There will be a walk-through of the event so everyone knows where and how the line-up will happen. Students will have the opportunity to talk with the announcer about the pronunciation of first and last names. You can write a phonetic spelling of your name on your reader card if your name is difficult to pronounce.
If you need special accommodations (ASL interpreter, wheelchair access to the stage, etc.) let us know as soon as possible; please contact Disability Services at 474-5655 or firstname.lastname@example.org.
7. Attend the Graduate Picnic
The picnic is right after rehearsal at the Carlson Center. You and your family are welcome!
8. Arrive on time the day of Commencement
Please arrive at the Carlson Center on Sunday, May 11, between noon and 12:20 p.m. Commencement line-up and roll call for students is at 12:30 p.m.
If you are earning two degrees from two different colleges, you’ll have to pick which college you want to walk with. All degrees received will be announced as you cross the stage. The commencement volunteers with your college/school will hand out academic honor cords and answer any questions you may have about the ceremony. All other sashes and cords will be available at the information tables near the entry doors on the first and second floors. Remember to start the ceremony with your tassel on the right of your cap.
9. Enjoy the ceremony
The Processional will start promptly at 1:20 p.m. The stage party, emeriti, faculty and PhD candidates will march to their seats on the main floor and the degree candidates will be prompted to begin their march to the main floor. Each college will be led by a flag bearer. Within each college it will be undergraduate students first, followed by graduate students. Once you’re on the main floor, you will be directed into a row of seats with your college/school. Don’t sit down until after the national anthem and the reader instructs you to do so.
After opening comments, the Chancellor will ask students to stand while a Regent accepts all degree candidates. Commencement floor volunteers will direct students by school and college to line up along the left side aisle. You’ll be directed by the stage volunteers to walk to the top of the stairs. As the reader calls your name, you’ll walk across, receive your diploma cover, shake hands with your dean and chancellor, and continue down the stairs off stage. At the bottom of the stairs, you’ll be directed to have your photo taken with your diploma cover and you’ll then return to your seat.
After everyone has crossed the stage and the PhDs and honorary degrees have been presented, students will be asked to rise for the changing of tassels from the right to the left of your cap. Remain standing for the Recessional. The stage party will exit first, followed by faculty. You will remain in your row as the stage party and faculty exit. Students will be directed to exit up the center aisle, through the honor gauntlet where you can greet your professors, ending up outside where you can meet with your family and friends.
Some things to note:
- Your diploma will not be inside your diploma cover. Graduates from last August or December have already received their diplomas. Students graduating this spring have just finished finals, and it will take a few weeks to calculate grades.
- Conferring of degrees at the ceremony is provisional, pending verification that all your degree requirements have been met. When your degree is posted you will be able to view it on your unofficial transcript at UAOnline. Your diploma will be mailed to you in three to four weeks.
- If you do not want or need the diploma cover you received at the ceremony, please leave it on your seat and we’ll gladly use it for another student.
Far-flung family and friends can't attend? They can stream the ceremony live beginning at 1:30 p.m. on May 11.
10. Receive your diploma in the mail!
If you graduated last August or December, you should have already received your diploma. If you are a spring graduate, please check your current mailing address on UAOnline and make any updates to it by May 18. This will be the address we use to send your diploma. You can update your address on UAOnline or in person at the Office of Admissions and the Registrar, Signers’ Hall.
Please pay your bills, because you won’t get your diploma until you do. (The same thing goes for keeping a university key that’s been issued to you.) Check your financial status at UAOnline or with the Bursar’s Office before you leave campus so you don’t get caught by surprise. However, you can still participate in the commencement ceremony even if your university debt has not been settled.
11. Order transcripts
If you’re a May graduate and you need your transcript sent somewhere, don’t order it until you see your final grades and degree posted on UAOnline, otherwise you could end up sending incorrect or unofficial information.
Additional helpful information
Caps, gowns and invitations are not included in the graduation fee and must be purchased separately. Contact the bookstore at 907-474-5275.
Graduation with honors
Final grades aren’t calculated until after commencement, but for the ceremony we do identify students who meet preliminary requirements and who would make honors if they earn all A's as graduating with honors. These “potential honors” will be printed in the commencement program and announced when the degree candidate's name is read. Final determination of honors will be made after all grades have been received and your true GPA calculation has been determined. Honors are designated on the diploma and on your UAF transcript.
The Faculty Senate rules for graduating with honors is at www.uaf.edu/reg/grad/graduating-with-honors/.
If a graduating student requires special seating, a large print program, an enhanced audio unit or other assistance at the commencement ceremony, please contact Mary Matthews, Disability Services, at 907-474-5655 or email@example.com.
If a guest has similar needs, please also email firstname.lastname@example.org.