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Alaska Executive Branch Ethics Act required disclosures summary
From Kari Burrell, vice chancellor for administrative services
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University employees are responsible for complying with the Alaska Executive Branch Ethics Act (Alaska Statute 39.52). The act governs how you do your university job. For example, the act regulates action you undertake as an employee that affects your personal or financial interests.
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- Work performed outside of the university, including self-employment, independent contracting or consulting
- Any volunteer or uncompensated work if there is any possibility the work involves the same issues or people as your university duties
- All employee and employee family member interests in contracts with the university
- Employment of your immediate family members by the university
Outside employment must be disclosed:
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- Prior to beginning the employment
- When changes occur
- Every July 1, even if an outside employment form (enterable pdf) was previously submitted (or within 30 days of beginning or resuming university employment)
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Ethics Act compliance and annual disclosure of employment or services outside of the University of Alaska
All university employees (including regular, term, temporary, student and full and part-time faculty and staff) are responsible for complying with the Alaska Executive Branch Ethics Act (Alaska Statute 39.52). The act sets standards for how we do our university jobs, and to a smaller extent, may limit our non-university activities. For example, the act regulates: benefitting our own personal or financial interests through official action; misuse of official position; solicitation or receipt of gifts; improper influence in university grants, contracts, leases or loans; improper representation; outside activities; and restrictions on employment after leaving the university. See this “quick reference” or the web sites listed below for more information.
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As part of this ethical obligation, we must disclose any work we perform outside of our university employment, for example, any self-employment, independent contracting or consulting. All compensated outside activities are to be disclosed, and even volunteer outside work must also be disclosed, if we get reimbursed for anything in connection with that volunteer work (travel, meals, etc.), or if there is any possibility that the volunteer work might involve the same issues or people as our university duties, or interfere with our university responsibilities. (However, employees with no outside activities are not required to submit the form.)
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Outside employment is to be disclosed within 30 days of starting (or resuming) university employment. Thereafter, any additional outside employment is to be reported prior to beginning that outside employment (bearing in mind that if your supervisor finds that an adverse effect from your outside employment is possible, you may not start that outside employment unless and until your supervisor or the designated ethics supervisor gives approval). Updated outside employment forms (pdf) are required as changes in that outside employment occur. In addition to these time frames, outside employment is also to be reported every July 1, even if a form was previously submitted. Your supervisor makes an initial determination about possible adverse effect on employment, and forwards the form to the UAF ethics representative for review.
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Remember that there are different forms for making other disclosures. For example, there is a separate form for disclosing employee and employee family member interests in contracts with the university; these must be disclosed and pre-approved using the “Interest in Contracts, Grants, Leases, or Loans” form, available at http://www.alaska.edu/hr/forms/hr_ethicsforms/. Other disclosure forms are available at the same site (Notification of Receipt of Gift in Excess of $150, Disclosure of Employment of Immediate Family Members, etc.). Additional information regarding the Ethics Act is also available at http://www.law.state.ak.us/doclibrary/ethics.html.
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Additional guidance is provided which addresses issues that may arise if outside employment is undertaken during a furlough period.
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You may be required to submit other disclosures if you engage in sponsored research. Please contact your research compliance officer for further information. If you have questions, please call 474-7907.
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