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In my April 6 communication I shared with you that UAF’s Incident Management Team was developing a procedure to comply with President Johnsen’s new health tracking policy. The policy requires each university to gather information about the presence of COVID-19 at our campuses and sites.
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In order to do that, all employees, students, contractors, and residents of on-campus housing are required to follow a significant expansion of a reporting procedure that UAF put in place to assist with our understanding of COVID-19. Please read through the new procedure in its entirety. Please see below for a summary of those requirements.
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Use the UA Employee COVID-19 Status tool
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- Supervisors or their delegates: Please log into the UA Employee COVID-19 Status tool and choose the status that best fits each of your employees. Please enter information on all of your employees, not just those working on campus, as was previously required. Here’s a quick-reference guide (PDF) to help with that process.
- If an employee’s status changes, log back into the tool and change their status. For example, a change in status could be from “Reduced time on campus” to “Required self-quarantine” or from “COVID confirmed” to “Working on campus.”
Report instances of COVID-19 at UAF
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- Students, employees, contractors and residents of UAF housing who been in a UAF facility within the last 48 hours and who are: COVID-19-positive; have fever, cough, or shortness of breath; or are a Person Under Investigation by the Alaska Department of Health and Social Services are required to report their condition to the university via email to uaf-ehsrm-1@alaska.edu and include the following information:
- Nature of COVID-19-related status (positive, under investigation, symptoms);
- Date of first symptoms;
- When the individual was last at a UA facility, and specific movements;
- When the individual last traveled on UA business; and
- Contacts in the 48 hours preceding COVID-19 symptoms with UA affiliates or others while on UA business.
- Employees should inform their supervisor if they have been in a UAF facility within the last 48 hours, and are: COVID-19-positive; have fever, cough, or shortness of breath; or are a Person Under Investigation by the Alaska Department of Health and Social Services. In this situation, or if an employee who has not been on site in the last 48 hours but volunteers their COVID-19 status, supervisors should take the following action:
- Direct the employee to stay home and not come to any university facility.
- Update the UA Employee COVID-19 Status tool.
- Contact Environmental Health, Safety and Risk Management.
The information shared by employees and supervisors will be handled with discretion and will be used by the university’s Incident Management Team to plan cleaning of buildings and support for people who need to quarantine or isolate in on-campus residences.
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To ensure the safety and health of our employees, students, and contractors, these reporting procedures are effective immediately.
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