CARES Act funding at UAF

Student awards information

The University of Alaska Fairbanks has awarded the student portion of CARES Act funding from the U.S. Department of Education in the amount of $1,033,326.* These awards are to help with expenses related to the disruption of campus operations due to coronavirus, including cost of attendance, such as food, housing, course materials, technology, health care, and child care. UAF’s plan was established to assist students with the greatest need, in accordance with federal guidelines. Students awarded from either category were met the following criteria:

• Enrolled in in-person spring 2020 semester course
• Admitted as a degree-seeking student to UAF
• Completed a valid 2019-2020 FAFSA
• Eligible for Title IV funding
• Maintaining satisfactory academic progress (SAP)

Awards have been broken into two separate categories:

• UAF CARES Relief Grant  — Students who were identified as having the greatest need were selected based on Estimated Family Contribution(EFC) range from information provided on the FAFSA and the number of face-to-face classes that were switched to online in March. A total of $1,025.805.00 (99% of the CARES initial allocation) has been awarded to 2011 students who qualify for this category. Students need not apply for this award, it has already been posted to student accounts and refunds will occur starting April 30. Recipients of this group were notified directly via email and text message.
• UAF CARES Additional Relief Grant — $7,521 (<1% of the CARES initial allocation) has been awarded to 5 students as Emergency Scholarships. This provided a mechanism, for those students who did not meet the greatest need criteria, to apply for assistance with qualifying expenses due to the coronavirus disruption.

* This serves as acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act, is 2011.

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CRRSAA Funding at UAF

Student awards information

The University of Alaska Fairbanks has awarded the student portion of the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) from the U.S. Department of Education in the amount of $1,033,326.* These awards are to help with expenses related to the disruption of campus operations due to coronavirus, including cost of attendance, such as food, housing, course materials, technology, health care, and child care. UAF’s plan was established to assist students with the greatest need, in accordance with federal guidelines. Students awarded from either category met the following criteria:

• Enrolled in at least 3 credits for the spring 2021 semester.
• Admitted as a degree-seeking student to UAF
• Completed a valid 2020-2021 FAFSA
• Eligible for Title IV funding
• Maintaining satisfactory academic progress (SAP)

Awards have been broken into two separate categories:

• UAF CRRSAA Relief Grant — Students who were identified as having the greatest need were selected based on Estimated Family Contribution (EFC) range from information provided on the FAFSA and the number credits they enrolled in for the spring 2021 semester. A total of $1,026,510 (>99% of the CRRSAA student allocation) has been awarded to 2,729 students who qualify for this category. Students need not apply for this award, it has already been posted to student accounts and refunds were sent to students beginning February 12, 2021. Recipients of this group were notified directly via email and text message.
• UAF CRRSAA Additional Relief Grant — $6,816 (>1% of the CRRSAA student allocation) has been awarded to 4 students as emergency scholarships. This provided a mechanism for students who did not meet the greatest need criteria to apply for assistance by explaining their qualifying expenses due to the coronavirus disruption.

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Disclosure	Link to Information	Contact Person or Office	Email
Written Agreements with Other Schools	https://www.uaf.edu/provost/	Provost’s Office	uaf-provost@alaska.edu
Financial Aid	https://www.uaf.edu/finaid/index.php#types	Financial Aid Office	uaf-financialaid@alaska.edu
Financial Aid Shopping Sheet	https://www.alaska.edu/uaonline/	Financial Aid Office	uaf-financialaid@alaska.edu
Private Education Loan Disclosures	https://uaf.edu/finaid/files/Loan%20Code%20of%20Conduct.pdf	Financial Aid Office	uaf-financialaid@alaska.edu
Return of Title IV Funds Requirements	https://www.uaf.edu/finaid/files/forms/Return-of-Title-IV-Funds.pdf	Financial Aid Office	uaf-financialaid@alaska.edu
Title IV Eligibility for Study Abroad	https://uaf.edu/studyaway/	International Student and Scholar Services	uaf-internationalprograms@alaska.edu
Cost of Attendance	https://www.uaf.edu/finaid/costs/index.php	Financial Aid Office	uaf-financialaid@alaska.edu
Net Price Calculator	https://www.uaf.edu/finaid/costs/net-price-calculator.php	Financial Aid Office	uaf-financialaid@alaska.edu
Refund Policies	https://uaf.edu/bursar/for-students/payments/request-exception.php	Office of the Bursar	uaf-bursar@alaska.edu

With regard to the relationship with financial lenders, the University of Alaska Fairbanks Financial Aid Office follows these ground rules:

• The Financial Aid Office does not accept money, equipment, office assistance, or printing services from student loan providers.
• The Financial Aid Office does not participate in any revenue-sharing arrangements with any lenders.
• The Financial Aid Office provides information on lenders that students have used in the three prior years.
• The Financial Aid Office makes clear to students and families that they have the right to borrow through any private lender that they choose.
• The Financial Aid Office reviews its historical lender list each year.
• The Financial Aid Office is as transparent as possible and is responsive to any concerns that students and families might have.

The US Department of Education requires colleges to disclose information for financial aid eligible programs that prepare students for gainful employment in a recognized occupation. At the University of Alaska Fairbanks (UAF), these programs include undergraduate, post-baccalaureate, and graduate certificates, and occupational endorsements. UAF is pleased to provide information including related employment occupations, program costs, graduation rates, and where applicable, median loan debt and job placement rates.

Use these links to find information about the type of certificate you want:

Disclosure	Link to Information	Contact Person or Office	Email
Academic Calendar	https://catalog.uaf.edu/calendar/	Office of the Registrar	uaf-registrar@alaska.edu
Academic Programs	https://www.uaf.edu/academics/programs/index.php	Office of the Registrar	uaf-registrar@alaska.edu
Accreditation, File a Complaint & Licensing Information	https://www.uaf.edu/accreditation/	Office of the Provost	uaf-provost@alaska.edu
College Navigator	https://nces.ed.gov/globallocator/col_info_popup.asp?ID=102614	Office of Admissions	uaf-admissions@alaska.edu
Copyright Information	https://www.alaska.edu/alaska/uasystem/about/copyright.php	Rasmuson Library	uaf-library-rascirc@alaska.edu
Disability Access	https://uaf.edu/disabilityservices/	Disability Services	uaf-disability-services@alaska.edu
Diversity of Student Body	https://uaf.edu/facts/	Office of Admissions	uaf-admissions@alaska.edu
Family education Rights and Privacy Act (FERPA)	https://catalog.uaf.edu/academics-regulations/information-release-ferpa/	Office of the Registrar	uaf-registrar@alaska.edu
Graduate Programs	https://catalog.uaf.edu/masters/#programstext	Office of the Registrar	uaf-registrar@alaska.edu
Program on the U.S. Constitution	https://www.uaf.edu/provost/	Provost’s Office	uaf-provost@alaska.edu
Student Activities	https://uaf.edu/activities/	Student Activities Office- Wood Center	uaf-sao@alaska.edu
Student Code of Conduct	https://www.uaf.edu/orca/student-conduct/	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Student Consumer Complaint Process	https://www.uaf.edu/provost/	Provost’s Office	uaf-provost@alaska.edu
Textbook Information	https://uaf.bncollege.com/course-material/course-finder	Auxiliary Services	uaf.aux@alaska.edu
Transfer Credit Policies	https://catalog.uaf.edu/getting-started/transferring-credits/	Office of the Registrar	uaf-registrar@alaska.edu
Withdrawal Policy and Procedure	https://uaf.edu/finaid/files/Withdrawal%20Policy.pdf	Office of the Registrar	uaf-registrar@alaska.edu

What is GLBA?

The Gramm Leach Bliley Act (GLBA) is a comprehensive, federal law affecting institutions. The law requires financial institutions to develop, implement and maintain administrative, technical and physical safeguards to protect the security, integrity and confidentiality of customer information. The GLBA is composed of several parts, including:

• the Privacy Rule (16 CFR 313) and
• the Safeguards rule (16 CFR 314).

The Federal Trade Commission (FTC) enforces compliance with GLBA.The FTC may bring an administrative enforcement action against any financial institution for non-compliance with the GLBA. The FTC has officially stated that any college or university that complies with the Federal Educational Rights and Privacy Act (FERPA) and that is also a financial institution subject to the requirements of GLBA shall be deemed to be in compliance with GLBA’s privacy rules if it is in compliance with FERPA (16 CFR 313.1).

The University of Alaska Fairbanks (UAF) complies with FERPA guidance, significantly engages in student loan making and provides financial services to student customers. As such, UAF falls within the definition of “financial institution” under the GLBA and must comply with the law’s requirements. “Financial Institution” means any institution the business of which is engaging in financial activities. The FTC has not made a similar exception for an institution of higher education with respect to the Safeguards Rule.

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Safeguards Rule

The Safeguards Rule requires all financial institutions to develop an information security program designed to protect “customer information.” UAF must comply with the Safeguards Rule. There are three types of safeguards that must be considered when a UAF department implements safeguards to protect the security, confidentiality, and integrity of customer information:

Administrative Safeguards

Administrative Safeguards include developing and publishing policies, standards, procedures and guidelines, and are generally within the direct control of a department, such as:

• Reference checks for potential employees.
• Confidentiality agreements that include standards for handling customer information.
• Training employees on basic steps they must take to protect customer information.
• Assure employees are knowledgeable about applicable policies and expectations.
• Limit access to customer information to employees who have a business need to see it.
• Impose disciplinary measures where appropriate.

Physical Safeguards

Physical Safeguards are also generally within a department’s control and include:

• Locking rooms and file cabinets where customer information is kept.
• Using password activated screensavers.
• Using strong passwords.
• Changing passwords periodically and not writing them down.
• Referring calls or requests for customer information to staff trained to respond to such requests.
• Being alert to fraudulent attempts to obtain customer information and reporting these to management for referral to appropriate law enforcement agencies.
• Ensure the storage areas are protected against destruction or potential damage from physical hazards, like fire or floods.
• Store records in a secure area and limit access to authorized employees.
• Dispose of customer information appropriately:
  • Designate a trained staff member to supervise disposal of records containing customer personal information.
  • Shred or recycle customer information recorded on paper and store it in a secure area until the confidential recycling service picks it up.
  • Erase all data when disposing of computers, diskettes, magnetic tapes, hard drives or any other electronic media that contains customer information.
  • Promptly dispose of outdated customer information according to record retention policies.

Technical Safeguards

• Storing electronic customer information on a secure server that is accessible only with a password or has other security protections and is kept in a physically secure area.
• Avoiding storage of customer information on machines with an Internet connection.
• Maintaining secure backup media and securing archived data.
• Using anti-virus software that updates automatically.
• Obtaining and installing patches that resolve software vulnerabilities.
• Following written contingency plans to address breaches of safeguards.
• Maintaining up-to-date firewalls particularly if the institution uses broadband Internet access or allows staff to connect to the network from home.
• Providing central management of security tools and keep employees informed of security risks and breaches.

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GLBA Definitions

Customer information is any record containing non-public personal information about a customer of a financial institution, whether in paper, electronic, or other form, that is handled or maintained by or on behalf of the financial institution or its affiliates. GLBA applies to customer information obtained in a variety of situations, including:

• Information provided to obtain a financial product or service;
• Information about a customer resulting from any transaction involving a financial product or service between the institution and customer;
• Information otherwise obtained about a customer in connection with providing a financial product or service to the customer.

Non-Public Personal Information means personally identifiable financial information that is:

• Provided by a consumer to a financial institution;
• Resulting from any transaction with the consumer or any service performed for the consumer; or
• Otherwise obtained by the financial institution.

The term also includes any list, description, or other grouping of consumers and publicly available information pertaining to them that is derived using any personally identifiable financial information that is not publicly available.

Examples of Non-Public Person Information (NPI) include:

• Social Security Number (SSN)
• Financial account numbers
• Credit card numbers
• Date of birth
• Name, address, and phone numbers when collected with financial data
• Details of any financial transactions

Disclosure	Link to Information	Contact Person or Office	Email
Drug & Alcohol Prevention Program	https://www.uaf.edu/orca/compliance/biennial-review.php	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Drug-Free Workplace Statement	https://www.uaf.edu/orca/compliance/biennial-review.php	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Drug Policy	https://www.uaf.edu/orca/compliance/biennial-review.php	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Fire Safety Report	https://www.uaf.edu/orca/compliance/security-fire.php	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Security Report	https://www.uaf.edu/orca/compliance/security-fire.php	Office of Rights, Compliance and Accountability	uaf-studentrights@alaska.edu
Vaccination Policy	https://www.uaf.edu/chc/on%20campus%20living.php; https://alaska.edu/bor/policy/09.11-Student%20Health.pdf	Student Health & Counseling Center	uaf-sh-cc@alaska.edu

Disclosure	Link to Information	Contact Person or Office	Email
Completion or graduation rate for student athletes	https://alaskananooks.com/sports/2023/10/9/reports.aspx	Jim Hall	jkhall5@alaska.edu
Notice of availability of Equity in Athletics Data (EADA)	https://alaskananooks.com/sports/2023/10/9/reports.aspx	Jim Hall	jkhall5@alaska.edu
Notice of availability of report on completion or graduation rates for student athletes	https://alaskananooks.com/sports/2023/10/9/reports.aspx	Jim Hall	jkhall5@alaska.edu
Equity in Athletics Data (EADA)	https://alaskananooks.com/sports/2023/10/9/reports.aspx	Jim Hall	jkhall5@alaska.edu

As a financial aid recipient at UAF, you have the right to:

• Know what financial programs are available to you.
• Know how to apply, how eligibility is determined and what terms and conditions are related to your aid.
• Know how the university determines whether you are making satisfactory academic progress toward your degree and what happens if you are not.
• Request an explanation of your financial aid package, including what portion is gift and what portion must be repaid and the terms of repayment.
• Know the costs of attending UAF and the refund policy for students who withdraw.

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To receive financial aid at UAF, you must:

• Complete all financial aid forms accurately and file them on time.
• Apply every year because financial aid is not automatically extended from year to year.
• Provide correct information on all applications and documents submitted.
• Read and understand all documents you sign. You should also keep copies of them for your records.
• Know the limits and conditions of financial aid programs.
• Notify the Financial Aid Office of any change of address, name, marital status, attendance status or receipt of additional awards.

Disclosure	Link to Information	Contact Person or Office	Email
Graduation Rate	https://www.uaf.edu/pair/factsheet/index.php	Planning, Analysis and Institutional Research	institutional.research@alaska.edu
Job Placement Data	https://www.alaska.edu/ir/data/UA%20Employment%20 Outcomes%20Information%20Distribution.pdf	Planning, Analysis and Institutional Research	institutional.research@alaska.edu
Retention Rate	https://www.uaf.edu/pair/factsheet/index.php	Planning, Analysis and Institutional Research	institutional.research@alaska.edu
Transfer Out Rate	https://www.uaf.edu/pair/factsheet/index.php	Planning, Analysis and Institutional Research	institutional.research@alaska.edu

Disclosure	Link to Information	Contact Person or Office	Email
Title II Teacher Preparation program report card	https://uaf.edu/soe/	School of Education	uaf-soe-school@alaska.edu

Disclosure	Link to Information	Contact Person or Office	Email
Voter Education	https://uaf.edu/finaid/forms/	Financial Aid Office	uaf-financialaid@alaska.edu