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    Fwd: UAF-Cornerstone - alaska.edu admins: Message Pending [{IMS578f8yNu5HioCcWEwAHaRWuwDWh240}]

    Inbox
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    Carla Browning

    4:12 PM (21 hours ago)
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    Begin forwarded message:

    From: UAF- Cornerstone <UAF-Cornerstone+msgappr@alaska.edu>
    Subject: UAF-Cornerstone - alaska.edu admins: Message Pending [{IMS578f8yNu5HioCcWEwAHaRWuwDWh240}]
    Date: March 24, 2014 4:02:53 PM AKDT
    To: Undisclosed recipients:;

    A message has been sent to the UAF-Cornerstone group and is awaiting approval. We've included this message for your review.

    The message requires moderation because the user does not have permission to post.

    You can approve or reject this message or you can approve this message by replying to this email.

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    From: Marianne Freelong <mgfreelong@alaska.edu>
    Subject: UAF Space Utilization Study
    Date: March 24, 2014 4:02:40 PM AKDT
    To: undisclosed-recipients:;



    All ~

    UAF is conducting a space utilization study beginning Tuesday, March 25 through Friday, March 28.  Deans and Directors were sent the attached letter on March 14 to prepare them for this audit. You may see several gentlemen in your work or lab areas this week and we want to make sure that you are aware of this project so that they are able to complete their study with the least amount of disruption.

    Please feel free to contact us with any questions.

    Thank you!
    Marianne


    --
    Marianne Freelong
    Customer Service Manager
    Facilities Services
    803 Alumni Drive
    Fairbanks, AK 99775

    (Wk) 474-5990
    (Cell) 347-7567


    - UAF Facilities Services -









    Carla Browning, APR
    Communications manager
    UAF Marketing and Communications
    http://www.uaf.edu/marketing/branding/
    907-474-7778





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    Page 1 of 1

    Pat Pitney, Vice Chancellor

    (907) 474-7907

    Fax (907) 474-5850

    pat.pitney@alaska.edu

    www.uaf.edu/adminsvc/

    Administrative Services

    University of Alaska Fairbanks, P.O. Box 757900, Fairbanks, Alaska 99775-7900

    MEMORANDUM

    To: UAF Deans and Directors

    From: Pat Pitney, Vice Chancellor for Administrative Services

    Date: March 14, 2014

    Subject: UAF Space Utilization and Planning Project

    Department Interview Session Scheduling

    The University of Alaska Fairbanks, Administrative Services Division (ASD) is conducting a space

    utilization study of the Fairbanks Main Campus. UAF has hired Paulien & Associates, a nationally

    recognized academic space planning consultant, and Alaska-based Bezek Durst Seiser Inc. (BDS) to

    conduct the study.

    Campus spaces to be analyzed include learning spaces (classrooms and lab) as well as office, support,

    student and public spaces campus-wide. The goals of the study are to reduce off-campus leases,

    maximize operational energy savings, space utilization efficiency and coordinated room scheduling. The

    results of this study will be utilized by the University to consider various options to optimize existing space

    utilization, teaching and research capacity and identify facility renewal opportunities.

    A key initial component of the study is to field verify the current use, features and conditions of the spaces

    that have been assigned to each department of the University. To do this work, a representative of BDS

    will meet with a representative of your department to review existing space assignment plans, to confirm

    how each assigned space is being used, and to confirm what hours and days department-assigned

    classroom or lab spaces are scheduled for classes, labs or other University related activities. In addition

    the BDS representative will need access to some of these spaces to assess condition and amenities and

    to see if there are any unique features or instructional equipment setups that could limit functional

    capability for potential expanded utilization. It will take between 30 minutes to 1 hour of face-to-face time

    to conduct the survey and provide access to some of the designated spaces that are normally secured.

    The schedule for the field review sessions is currently set for Tuesday, March 25 through Friday, March

    28. Michelle Ward, Executive Assistant for Facilities Services, will be contacting each department to

    schedule a one-hour time block between 8AM and 5PM on those dates. If you have any questions

    regarding the field review sessions or the Space Utilization and Planning project, please contact Michelle

    at 474-6265 or dmward3@alaska.edu.

    The UAF Space Utilization and Planning Project will take several months to complete. In parallel with this

    effort, Fairbanks-based consultant Glen Kravitz has been asked to evaluate immediate on-campus space

    options for departments currently located off-campus with leases expiring soon.

    Thank you in advance for your assistance.

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