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EMERGENCY ACTION PLAN (EAP)

FOR
Gruening

Building name: Gruening

Date EAP Adopted: October 1, 2015

Date EAP Revised: June 6, 2019

EAP Prepared by: Stacey Howdeshell

As a building occupant, you should be familiar with your building's Emergency Action Plan (EAP). Read it carefully. If you have any questions consult your supervisor or the Office of Emergency Management (OEM), at 907-474-5284, UAF-OEM@alaska.edu, or visit the website at https://uaf.edu/oem/.

Keep the following in mind as you read through the EAP.

Understand evacuation routes, exit points, and where to report for roll call after evacuating the building.
Know when and how to evacuate the building.
Note locations of emergency supplies and materials that may be needed in an emergency (i.e. pull alarms and first aid kits).
Know proper procedures for notifying emergency responders about an emergency in the building or work area.
Identify key personnel and additional responsibilities (i.e. roll-takers).
Understand fire hazards.
Minimize potential exposure to hazardous materials or processes in and around the work area.
Understand the means of protecting yourself in the event of an emergency (i.e. shelter in place and 'run-hide-fight').

I. Department and Building Information ............................. 3
Building name
Building coordinator
Employee accountability and procedures after evacuation
Critical operations found in the building
Medical and rescue duties

II. Emergency Procedures ............................................ 6
Immediate emergency notification
Emergency notification procedures
Evacuation procedures
Fire procedures

III. Emergency Preparedness ......................................... 9
Training and documentation
Drills

IV. Acknowledgment ........................................... 9

V. Building maps ............................................ 9

I. Department and Building Information

General Building Information

Building name: Gruening

Building address: 314 S Chandlar Drive

Building coordinator: Stacey Howdeshell

Building coordinator telephone number: 907-474-5182

Description of building: The Gruening Building is an eight-story, 72,000 square foot structure. The Gruening building houses several departments as well as many classrooms for students.

Departments in the building: English Department, School of Education, Psychology Department, Sociology Department, Philosophy Department, Foreign Language Department, Social Work Department, History Department, Northern Studies Department, Political Science Department, Alaska Native Knowledge Center, Speaking Center, Justice Department, Student Support Services, Academic Advising Center, Developmental Studies, College of Liberal Arts Dean’s Office, and Testing Services.

Emergency Assembly Locations:

Inside assembly location: Rasmuson Library

Outside assembly location: Courtyard between Constitution Hall and The Rasmuson Library

Roll-takers, Supervisors, or Floor Managers

English Department (8th floor)
Sarah Stanley 907-474-7335

School of Education (7th, 2nd and 1st floor)
Cathy Morgan 907-474-5718
Jann Laiti 907-474-6447

Psychology Department (7th floor)
Jill Dewey-Davidson 907-474-7007
Andrea Greenberg 907-474-5411

Sociology Department (7th floor)
Sine Anahita 907-474-6515

Philosophy Department (7th floor)
Seth Jones 907-474-7343

Foreign Languages Department (6th floor)
Daniel Darrow 907-474-7980

Social Work Department (6th floor)
Carol Renfro 907-474-7104
Retchenda George-Bettisworth 907-474-7025

History Department (6th floor)
Laura Schneider 907-474-7126
John Heaton 907-474-6508

Northern Studies Department (6th floor)
Laura Schneider 907-474-7126
Mary Ehrlander 907-474-6556

Political Science Department (6th floor)
Laura Schneider 907-474-7126
Brandon Boylan 907-474-6503

Alaska Native Knowledge Center (5th floor)
Crystal Frank 907-474-1902

Speaking Center (5th floor)
Troy Poulsen 360-798-4557
Nike Bahr 907-378-8397

Justice Department (5th floor)
Michael Daku 907-474-5717

Student Support Services (5th floor)
Victoria Smith 907-474-5722

Academic Advising Center (5th floor)
John Smelter 907-474-1849
Ginny Kinne 907-474-1942

Developmental Studies (5th floor)
Julie (Jak) Maier 907-474-7328

College of Liberal Arts Dean’s Office (4th Floor)
LaNora Tolman 907-474-5212
Heather Foltz 907-474-7104

Testing Services (2nd Floor)
907-474-5277

II. Emergency Procedures

In the event of an emergency contact the emergency dispatch center by dialing 911 from any university phone. All campus phones and payphones have 911 access. Emergency phones are marked with blue lights and are located around campus.

Non-Emergency Phone Numbers:

UAF OEM: 907-474-5284

UAF Fire: 907-474-7721

UAF Police: 907-474-7721
(Rural Campus students refer to local municipal police and fire department information.)

UAF Facilities Services: 907-474-7000

EHSRM: 907-474-5413

UAF Emergency news and information about events affecting normal UAF operations:

Recorded hotline: 907-474-7823

Alerts: http://uafalert.alaska.edu

Emergency Notification Procedures:

When you call 911 from a campus location to request emergency assistance, you will be connected to the Emergency Dispatch Center. Call from a safe location and remember to:

Stay calm
Be prepared to answer the following questions:
- Where is the emergency located? (be specific)
- What is the emergency? (fire, medical, hazardous materials, etc.)
- How did it happen?
- Who are you? (your name and contact number)
Gather any information that may be useful for the emergency responder. (i.e. are there any injuries involved?)
Do NOT hang up until instructed to do so by the dispatcher.

Evacuation Procedures:

All building occupants are required to evacuate the building when the fire alarm sounds. Immediately exit the building from your locations and move quickly to the emergency assembly locations.

Evacuating the Building:

Stay calm: do not rush or panic.
Gather personal belongings if it is safe to do so. (Reminder: take prescription medications out with you if at all possible; it may be hours before you are allowed back in the building).
Immediately evacuate the building using the nearest exit (or alternate exit if it is blocked).
Do NOT use elevators, if the building has elevators.
Wait for and follow directions given by emergency responders.
Go to the emergency assembly location.

Do not leave the assembly area until your status is reported to your supervisor, roll-taker, or other designee.
Do NOT reenter the building or work area until you have been instructed to do so by the emergency responders.

Your Emergency Responsibilities

Stay at your desk
- In the event of a minor disturbance (medical emergency, power outage, etc.) there is no need to leave your work area or building
Shelter in place
- There are a few occasions or events that would cause personnel to shelter in place during an emergency. For example, the release of a hazardous chemical may require students, staff, and faculty to remain in place and take measures to protect themselves. All personnel should know the proper precautions and measures to take in such an event.
- If you must 'Shelter in Place' Go inside. Close and lock all doors and windows. Shut off any heating or cooling systems and close fireplace dampers. Gather people and pets in your shelter room and seal windows, doors, and vents. You can refer to UAF on Alert (https://uafalert.alaska.edu/) for further instructions and an “all clear” order.
Evacuate
- If the evacuation/fire alarm goes off, you are required by law to leave the building. Please grab your personal belongings, if it is safe to do so, and go to the emergency assembly area.

Accountability Procedures After Evacuation:

In the event of a fire emergency signaled by the building alarm system, all occupants will promptly exit the building by the nearest exit. Once clear of the building, all occupants will go to the designated emergency assembly location and immediately report to the roll-taker, supervisor, floor manager, or other designee. Roll-takers or the identified designees are responsible for accounting for each employee assigned to that designated emergency assembly location and will conduct a headcount. Every building occupant is responsible for reporting to the designated roll-taker or designee so an accurate head count can be made. The roll-taker or designee will report accountability to the on-scene incident commander and/or the UAF incident management team at the Emergency Operations Center.

Critical Operation Found in Building

There are no critical operations in Gruening for which an employee is required to remain in the building during an emergency.

Emergency Information:

Posted evacuation diagrams, including routes and fire alarm pull stations, are located at the base of stairways, elevator landings, and inside public doors.
Map of building Emergency Assembly Area:
- All maps of the building will be at the end of the EAP in PDF format.
- For “You are here” maps or additional maps.

Medical and Rescue Duties

University Fire Department has been designated to perform all medical and rescue duties.

No Gruening employees have been assigned medical or rescue duties specific to emergency situations

Automated External Defibrillator (AED) Information:

An AED is a portable device that checks the heart rhythm and sends an electric shock to the heart to try and restore a normal rhythm.

Location(s) of the Automated External Defibrillator (AED): 3rd Floor foyer in elevator area.

Alertus Beacon Information:

Alertus Beacons and computer desktop pop-up notifications flash and sound to capture the attention of building occupants at a distance, and display a custom message from University Dispatch about the nature of the emergency and the appropriate response.

NONE

Building Alarm Information:

All buildings are equipped with an alarm system to alert occupants of the detection of fire and/or smoke. There are also unique alarm systems in some buildings that will alert employees and occupants of a hazardous situation.

III. Emergency Preparedness

Training:

Training is an integral part of safety awareness. All employees and students should be trained on the Emergency Action Plan (EAP). Each occupant should become familiar with the EAP, know evacuation routes and assembly areas, and attend training(s) given by the building coordinator. As a supplement to the training, information is posted in the buildings to ensure all occupants and guests can safely exit during an emergency.

Drills:

Drills: Each building and department should designate a method to practice evacuation procedures to ensure that all building occupants are accounted for in case of an emergency. This should include rehearsing evacuation methods for both inside and outside emergency assembly locations.