Forms and Documents

We've placed the following forms and documents here so that you can easily find the forms that you use most often.  We highly recommend that you read any instructions associated with the forms (found in the relevant sections of the IPI website) before completing any form, as filling out various forms incorrectly can significantly delay processing in either our office or at a USCIS Service Center or even impact an individual's lawful status in the U.S.  As always, we're here to help you if you have any questions. 

The University of Alaska Statewide has additional forms relevant to nonresident aliens available on the Statewide Human Resources website.

FOR TAX FORMS - For tax forms, please refer to our Tax Year Information.

Please note, you will need a program, such as Adobe Acrobat or PDFescape, to save your entries into the enterable PDF forms and you must download the files to your desktop before entering the information.  If you receive the "Please wait" message indicating that the form may not be able to be opened, select the download icon at the upper right corner of the message page.  The Firefox browser seems to work best.

Forms For all International Students (F-1 or J-1)

Name of Form Link Description Due
Change Form .pdf To request a change to name, address, phone number, marital status, and/or Social Security number As Needed
Health Insurance Waiver Form .pdf To request the UAF health insurance charge to be removed from your student account  
Invitation Letter Template .docx

Sample invitation letter template to provide relatives or friends wishing to visit you in the U.S. Copy and paste the text into a Word document, edit to fit your situation, print, sign and send to them.

Please note that due to limited personnel resources, we cannot issue letters of invitation. A letter from UAF International Programs & Initiatives is NOT necessary for a successful B-2 invitation. Your personal letter of invitation is most important.

As needed
Forms for Degree-Seeking (F-1) International Students
Name of Form Link Description Due
I-765 OPT Post-Completion .pdf To apply for Optional Practical Training (This form I-765 has been pre-filled with information for student applying for POST-completion OPT) [Instructions for filling out form] 3 Months before student plans to start working - no later than 30 days after program completion
OPT Request Confirmation Form .pdf  To provide requested employment dates and other information needed for the OPT process. With I-765
OPT Update Form .pdf To provide updated address, employer, change of employment status, etc. to IPI while on OPT As needed
I-765 STEM Extension .pdf To apply for Optional Practical Training STEM Extension (This form I-765 has been pre-filled with information for student applying for the OPT STEM Extension) [Instructions for filling out form] As soon as
authorized by employer
STEM Extension Request Form .pdf To provide information needed for the OPT Stem Extension With I-765
Forms for Visiting (J-1) International Exchange Students
Name of Form Link Description Due
Visiting Exchange Application n/a Visit the Incoming Exchange page for information and to apply.

April 1 for the Fall semester and full Academic Year

September 1 for the Spring semester

Forms for UAF Students who wish to participate in Exchange/Study Abroad
Name of Form Link Description Due
Application for International Exchange or Study Abroad web To apply for exchange or study-abroad as a current UAF student

Oct 1 for Spring

March 1 for Summer, Fall, and full Academic Year

Application for Exchange or Study Abroad to Japan web To apply for an exchange or study abroad program to Japan as a current UAF student

Dec 1 for most programs for the following academic year.

See this page for more info.

Application for National Student Exchange web To apply for an exchange to a university in the US, Puerto Rico, Guam, U.S. Virigin Islands, and Canada.

February 15 for most programs the following academic year.

Visit here for more info.
Forms for Departments
Name of Form Link Description Due
J-1 Authorization Request Form .pdf To request a form DS-2019 to host a J-1 research scholar, short-term scholar, professor or student intern [This form may only be completed by a UAF department. Forms will not be accepted from individuals or entities outside of UAF] 3 months before the J-1 scholar/professor/intern will start the program
J-1 Beneficiary Information Form .pdf Personal/demographic information needed for the proposed J-1 Exchange Visitor (EV) 3 months before the J-1 EV will start the program
Training/Intern Placement Plan [DS-7002] .pdf To be completed by the host unit and the proposed J-1 student intern 3 months before the J-1 student intern will start the program
J-1 Student Intern Program
Academic Advisor Form
.pdf To request authorization for a J-1 student intern. TO BE COMPLETED BY STUDENT'S HOME INSTITUTION 3 months before the J-1 student intern will start the program
Employment Authorization Request Form .pdf To request authorization for the H-1B and O-1 positions as well as E-3 extensions

Information necessary to file the required petition with USCIS for the appropriate status.  Petitions may be filed up to 6 months before the requested start date; complete supporting documentation lists are available under the specific Immigration Status under Information for UAF Departments

Beneficiary Information Form .pdf Personal/demographic information needed for the proposed employee. Submitted with Authorization Request Form - H-1B, TN, O-1, E-3 (extensions)
UAF Export Certification Request Form .pdf To request certification that foreign nationals sponsored/hosted by UAF meet all export control laws and regulations. Submit to IPI with the authorization request form
AUECO Export Control Fact Sheet .pdf Information from the Association of University Export Control Officers about the new export control attestation requirements when filing an H-1B Petition. Review as needed
Einstein Sample Letter web To show institutional support for H-1B beneficiary's appointment at UAF Submit to IPI with the authorization request form
Actual Wage Calculation Form .pdf To show that the H-1B beneficiary will be paid higher that the prevailing or actual wage, per U.S. law Submit to IPI with the authorization request form
Form I-539 .web To request an extension of stay or to change immigration status.  May be needed for dependents of sponsored beneficiaries. As needed
TN Extension Request Form .pdf To request an extension of the TN status; Extensions of the TN status are NOT required to be filed through USCIS and may be obtained by traveling outside the U.S. and reentering in that status. The processing fee, paid to U.S. Customs and Border Protection for processing at the U.S. border is $56 payable in U.S. Dollars. USCIS processing fee for extensions filed through the service center is $460. As needed
Sample Department Letters for F-1 Students
Name of Letter Link Description Due
Student Employment Letter for Social Security Application web International students in F-1 status need this letter in order to apply for a Social Security card (NOT for students on Teaching or Research Assistantships) Before employment may begin - submitted with Social Security letter from IPI and Social Security Number Application, no sooner than 10 days after arrival in U.S.
Optional Practical Training [Grad] web Recommendation letter for F-1 graduate students applying for optional practical training As soon as defense
date is set
Optional Practical Training [Undergrad] web Recommendation letter for F-1 undergraduate students applying for optional practical training End of semester
of graduation
Curricular Practical Training [Grad] web Recommendation letter for F-1 graduate students applying for curricular practical training As soon as
position is offered
Curricular Practical Training [Undergrad] web Recommendation letter for F-1 undergraduate students applying for curricular practical training As soon as
position is offered
Program Extension [Grad] web For graduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20) 3 weeks before program end date (as specified on the I-20)
Program Extension [Undergrad] web For undergraduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20) 3 weeks before program end date (as specified on the I-20)
Reduced Course Load [Grad] web For graduate students who plan on taking fewer than 9 graduate credits during the semester of graduation Before the beginning of the semester in which the student is requesting the reduced course load
Reduced Course Load [Undergrad] web For undergraduate students who plan on taking fewer than 12 undergraduate credits during the semester of graduation Before the beginning of the semester in which the student is requesting the reduced course load

 

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