Borrowing Equipment

1. PRINCIPAL INVESTIGATOR WRITES A MEMORANDUM OF UNDERSTANDING

• The memorandum of understanding (contractual agreement, etc.) includes the following:
1. a statement that requests the Certificate of Insurance from UAF;
2. the lender’s name, company name, mailing address, email and phone number;
3. the borrowers name, company name, mailing address, email and phone number;
4. the name, model #, and serial #of the equipment that will be borrowed, description of the unit and a list of accompanying accessories;
5. and the loan duration.

2. PRINCIPAL INVESTIGATOR COMPLETES THE REQUEST FOR CERTIFICATE OF SELF INSURANCE

• http://www.alaska.edu/risksafety/g_forms-library/Request-for-Self-Insurance-Certificate-Fillable-form-version-20141217.pdf

3. THE FACILITIES COORDINATOR MANAGES THE COMMUNICATION BEWEEN THE OFFICE OF RISK SERVICES AND IMS

• Insures that the MoU and form are complete and correct.
• Electronically submits the MoU and CoSI to the Office of Risk Services.
• Forwards finalized documents to the borrower, IMS Director and Purchase Technician.
• Adds the finalized documents to the electronic facilities directory/MoU Folder.