Parents

Dean of Students Office: Family Educational Rights and Privacy Act (FERPA)

The Dean of Students office recognizes that family members are a critical factor in the success of students, and works hard to make family members a part of the discussion. However, The Dean of Students office must also balance this with privacy allowances made for students under the Family Educational Rights and Privacy Act (FERPA) and the recognition that students, as young adults, must assume more responsibility for their own academic and lifestyle matters.

The Dean of students office encourages family members to discuss situations with students prior to contacting our office. In most cases, the Dean of Students office cannot discuss a student's disciplinary case with family members without his or her explicit written concent.

For your convenience, here are answers to the most frequently asked questions from family members. For more information about FERPA, visit the U.S. Department of Education website.

Q. I just received a letter telling me that my son/daughter needs to come in for a Preliminary Review. How can I find out what is happening?

A. Our policy is to communicate directly with the student. Normally, the Dean of Students office will share information with a third party only if the student has provided written authorization to do so. Even in these instances, we will continue to communicate directly with the student while also providing information to the parent or guardian. Students are expected to represent themselves in the conduct process at all times. You can also click here to can read up on what will happen and how. Additionally, you can contact our office at (907) 474-7317 or email us at uaf-deanofstudents@alaska.edu. We are always willing to answer any general questions about the conduct process.

Q. My son/daughter just told me that s/he is involved in a conduct matter. What can I do?

A. The student disciplinary process at the University of Alaska Fairbanks does not provide for the direct involvement of the parent or guardian of a student. Each student is expected to manage his or her own conduct matter with the University. However, parents can provide important moral support to their son or daughter and may assist the student in understanding both the disciplinary process and the expectations of the University.

Q. My son/daughter is scheduled to appear at a hearing. Can I attend?

A. Parents may attend a hearing as support persons if requested by the student. A support person is required to sit behind the student and is not permitted to address anyone during the hearing. Parents are also welcome to sit in a waiting area and consult with the student during breaks.

Q. My son/daughter is also in trouble with the courts. Can the campus proceedings be delayed until the conclusion of the criminal process?

A. The Dean of Students Conduct process is obliged to move forward with all disciplinary matters as soon as it has collected sufficient information to do so. The University is not required to defer to the timeline of the criminal courts and will not typically grant requests made on this basis. Please remember that the University is not attempting to determine if a student committed a crime-only to determine whether or not the University of Alaska Fairbanks Student Code of Conduct has been violated.

Q. My son/daughter has been the victim of an offense by another student. What are his/her rights?

A. Any student who has been the victim of an offense by another student also has rights in the conduct process. The victimized student can file a complaint directly, or the student can speak with one of our Dean of Students staff members, who can then file the complaint on his or her behalf. If a complaint results in a University Conduct Hearing, the complainant party has the right to attend the entire hearing, provide information, have access to the case file, ask questions, and provide witnesses. A victim may also submit an impact statement, explaining how he or she has been affected by the violation. This impact statement is considered in the sanctioning process.

 

 

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