Driving & Travel
Driving University Vehicles or on University Business
The driver must meet the following qualifications:
- Must be at least 21 years old
- Must have a minimum of 3 years licensed driving experience
- Be in compliance with licensing and insurance requirements
- Have not been convicted within the last three years for:
- Two or more moving violations
- Two or more at fault accidents
- Driving under the influence of alcohol or drugs
- A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
- Must complete Driver’s Safety Training on EHSRM website
For employees under the following circumstances:
- Driving on UA business is required by the official job description
- A UA vehicle has been assigned for their use
- Where a CDL license is required for UA work
- Drivers who will be required to drive for a period exceeding 14 (fourteen) consecutive days
- For long distance travel (greater than 50 miles one way)
- Drivers who will transport groups, students, minors, and/or other non-UA affiliated persons
Submit the following documents to the Risk Manager or department designee annually:
- category I Driver Form
- Proof of UAF Driver's Safety Training
- DMV records for all states having resided in the last 3 years (can usually be requested online through DMV website, must include record from state which driver is currently licensed in)
- A photocopy of driver's license - front and back
For employees for whom driving on UA business is required on an occasional basis, submit the following documents to the Risk Manager annually:
- Category II Driver Form
- A photocopy of driver's license - front and back
- Proof of UAF Driver's Safety Training
If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age, less than 3 years of driving experience, etc.) contact Risk Manager.
All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.
The student driver must meet the following qualifications:
- Must be at least 21 years old
- Must have a minimum of 3 years licensed driving experience
- Be in compliance with licensing and insurance requirements
- Have not been convicted within the last three years for:
- Two or more moving violations
- Two or more at fault accidents
- Driving under the influence of alcohol or drugs
- A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
- Must complete Driver’s Safety Training on EHSRM website
Submit the following documents to the Risk Manager or department designee:
- Category I or II Driver Form (whichever applies - see description at the top of the form) signed by UAF sponsor
- Driving Waiver Approval Form
- DMV records for all states having resided in the last 3 years (can usually be requested online through DMV website, must include record from state which driver is currently licensed in)
- Proof of UAF Driver Safety Training
- A photocopy of driver's license - front and back
If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age, less than 3 years of driving experience, etc.) contact Risk Manager.
All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.
The volunteer driver must meet the following qualifications:
- Must be at least 21 years old
- Must have a minimum of 3 years licensed driving experience
- Be in compliance with licensing and insurance requirements
- Have not been convicted within the last three years for:
- Two or more moving violations
- Two or more at fault accidents
- Driving under the influence of alcohol or drugs
- A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
- Must complete Driver’s Safety Training on EHSRM website
Submit the following documents to the Risk Manager:
- Category I or II Driver Form (whichever applies - see description at the top of the form) signed by UAF sponsor
- Driving Waiver Approval Form
- Approved Volunteer Qualification Checklist
- DMV records for all states having resided in the last 3 years (can usually be requested online through DMV website, must include record from state which driver is currently licensed in)
- Proof of UAF Driver Safety Training
- A photocopy of driver's license - front and back
If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age, less than 3 years of driving experience, etc.) contact Risk Manager.
All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.
The non-affiliated driver must meet the following qualifications:
- Must be at least 21 years old
- Must have a minimum of 3 years licensed driving experience
- Be in compliance with licensing and insurance requirements
- Have not been convicted within the last three years for:
- Two or more moving violations
- Two or more at fault accidents
- Driving under the influence of alcohol or drugs
- A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
- Must complete Driver’s Safety Training on EHSRM website
Submit the following documents to the Risk Manager:
- Category I or II Driver Form (whichever applies - see description at the top of the form) signed by UAF sponsor
- Driving Waiver Approval Form
- Current certificate of insurance from home institution showing coverage for worker's compensation and general liability (if possible, must name UAF additional insured with respect to general liability coverage)
- DMV records for all states having resided in the last 3 years (can usually be requested online through DMV website, must include record from state which driver is currently licensed in)
- Proof of UAF Driver Safety Training
- A photocopy of driver's license - front and back
If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age, less than 3 years of driving experience, etc.) contact Risk Manager.
All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.
This is ONLY for driving GROUPS of minors for UA business purposes in a UA vehicle. It is not acceptable at any time to drive alone in a vehicle with a minor.
The driver must meet all qualifications for the type of driver (i.e. employee, student, volunteer, etc.) they are - listed above.
Submit the following documents to the Risk Manager:
- Category I or II Driver Form (whichever applies - see description at the top of the form) signed by UAF sponsor
- Driving Waiver Approval Form
- Proof of Mandatory Reporter and Protection of Minors Awareness training
- Background and national sex offender registry check in accordance with UAF Protection of Minors Policy and approved by UAF Human Resources
- DMV records for all states having resided in the last 3 years (can usually be requested online through DMV website, must include record from state which driver is currently licensed in)
- Proof of UAF Driver Safety Training
- A photocopy of driver's license - front and back
Additional documents required depending on status:
- Approved Volunteer Qualification Checklist
- Current certificate of insurance from home institution showing coverage for worker's compensation and general liability (if possible, must name UAF additional insured with respect to general liability coverage)
If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age, less than 3 years of driving experience, etc.) contact Risk Manager.
All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.
Board of Regents regulation R05.020.060 requires prior approval for "use of boat, snowmobile, all-terrain vehicle (ATV), motorcycle, private aircraft, or other non-conventional modes of transportation." EHSRM is the designee for this approval. Likewise, UAF Policy 05.04.020 prohibits the use of off-road vehicles on campus unless specifically authorized.
To make this process as easy as possible, please fill out the Modes of Transportation form (PDF) and email it to the UAF Risk Manager with any substantiating documents and proof of training for review and determination of approval.
For use of a privately owned air or watercraft, submit the following completed documents in addition to the Modes of Transportation form, to the UAF Risk Manager for review and routing to SW Risk:
Private Aircraft Agreement (PDF)
Private Watercraft Agreement (PDF)
- Transportation Safety Guidelines (PDF)
- DMV Driving Record
- Category 1 & 2 driving forms (PDF)
- Driver's Safety Training
- UAF Driving Waiver (PDF)
- Volunteer Qualification Checklist
- Mandatory Reporter and Protection of Minors Awareness training
- Modes of Transportation form
- Off-Road Motor Vehicle Use On-Campus Policy
- Private Aircraft Agreement (PDF)
- Private Watercraft Agreement (PDF)
- Family/Friend Accompaniment Travel Waiver (PDF)
TRAVEL
For field Research trips please see the Safety Department's website for training and information
If traveling remotely for activities other than research, please fill out the form below and route it to the Risk Manager for review.
Foreign Travel - Staff/Faculty
NEW TRAVEL ADVISORY PROGRAM
On January 10, 2017, the Department of State released its new Travel Advisory Program.
The primary focus of the new plan is to revamp the Consular Information Program which
is the department’s cornerstone in keeping U.S. citizens safe while they travel or
live abroad. You can find additional information here and look under the Ts for Travel Advisory Program.
ASSISTANCE AND INSURANCE COVERAGE
Employees traveling internationally have access to AIG's pretravel planning assistance.
Here you have access to immunizations, legal services, medical assistance and evacuation
and repatriation information. Go to: AIG (PDF) to see what coverage and assistance you have available to you.
Passport copies should be left with your PI or stateside UAF department contact
Register your travel with the STEP (Smart Travel Enrollment Program)
- Government Travel Advisory Link
- International Risk Management PowerPoint (PowerPoint)
- Going Abroad Checklist (WORD)
Foreign Travel - Students
For short-term travel:
For study abroad:
For situations and circumstances not covered here, consult Risk Manager at ephugheshageman@alaska.edu or (907) 474-6015.