Are you considering reserving the Rotary Pavilion for an event? Reach out to our coordinator by filling out the event request at the bottom of this page.
Stunning vistas, vibrant colors, and the midnight sun come together to make Georgeson Botanical Garden the place to have your special event, whether its a wedding, an outdoor lecture or class, or just about anything else.
Rotary Pavilion
FEATURES:
Covered space
Cement floor
10 Picnic Tables With 20 Benches
Space for up to 150 people
Bench seating for up to 80 people
Large grassy area
Use of propane grill
Use of the portable sound system
PRICING:
Weekend day (Saturday or Sunday) – $1,200
Weekend rental days are only available as full day rentals. A full day is 10am – 10pm
Monday – Friday – $200/hr with a $400 minimum
Rental times are only available between 5pm – 10pm on weekdays.
*At 10pm, everything must be cleaned up and vacated. Set-up and Clean-up must occur during the rental hours.
Elopement Ceremony
This option is for couples seeking a very small and quick ceremony in the Garden.
INCLUDES:
1 hour of Garden reservation for the Elopement Ceremony
Access to Garden for photos
Party of 5 people or less
Contact us for requesting a specific site location in the garden and details*
*The Rotary Pavilion and Beistline Classroom are excluded from this option
PRICING:
$250 for 1 hour
Professional Photography Portrait Session
PRICING:
One time fee $25; Seasonal Pass $100
Event Guidelines
Full payment must be made to secure your reservation. Because most events here are scheduled so far in advance, if your event needs to be canceled or rescheduled, a refund will be made according to the following:
- 60 Days or more, full refund
- 59 Days or less, 50% refund
- 30 Days or less no refund
Your credit card information will be securely held. If any damages are incurred, a fee of up to $500 will be charged to the card. If you leave the venue in good condition, no additional charge will be made.
Set-up and take-down time are part of the time you request. A fee of $150/hour can be charged from the deposit if the venue is not cleaned and vacant by the end of your allotted time.
A rehearsal on a date prior to your event can be arranged. Let a staff member know when we first reply to your form submission and we can schedule this in. There is a fee of $50 for an hour.
Your venue space should remain in the same condition as it was prior to your event. The use of nails, thumbtacks, etc. may not be used in any of the structures, benches, tables, fences or trees. You may throw flower petals, but they must be raked up afterward. Sorry, no rice allowed.
You may bring in your own chairs, tables, etc. Benches in the Pavilion are movable but must be moved back to their original homes after your event.
Parking at the Gardens is extremely limited. If you anticipate a lot of attendees, we recommend you direct your guests to park at the lower Nenana Parking Lot and provide shuttle service, as parking alongside the road is a safety hazard.
FOOD/CATERING
If you plan to have food and beverage at your event, you must complete a Food and Beverage Application, which must be submitted at least 14 days before the event.
ALCOHOL
Beer and wine may be served by a licensed caterer, but you must follow all UAF policies and State laws. We will guide you through the process if you choose to have alcohol at your event.
The entire garden is available for you to enjoy during your event, however, only the area you have rented will be marked as a “Private Event” the rest of the garden will remain open to the public and have regular traffic during business hours. Keep in mind that the GBG is a museum of living plants, so please respect all of the plants. Climbing trees, picking flowers, fruits, vegetables, or other vegetation is not allowed.
For the safety of all children and for the health of the garden, please monitor children at all times. The GBG is a wonderful place to teach children about plants. It is the responsibility of the children’s chaperones to teach them how to enjoy the garden in a respectful way and the importance of following the policies of the garden.
There are two Sani-cans located in the garden. One is located in the parking lot just east of the little white building. The other one is located in the Babula Children’s Garden just north of the main Babula Garden entrance.
Smoking is not allowed in the garden or anywhere on the campus of the University of Alaska Fairbanks (UAF). UAF is a tobacco-free campus. It is allowable to smoke inside of your personal vehicle.
While we love pets, they are not allowed in the Georgeson Botanical Garden with the exception of registered and properly identified service animals.
All of our available spaces have access to electricity. We encourage you to test any electrical equipment on site prior to your event to ensure that everything runs smoothly on the day of your event.
Reservations
Venue reservations are available between Memorial Day and Labor Day only. Please submit your request in the form below to initiate a reservation request. We will contact you within 7 days of your request submission in the order the forms are received. Thank you for your patience.