Getting started

Whether you are planning an hour-long lecture or a five-day conference, the starting points for both are the same. Follow the steps in this guide to help you to plan a successful event.

1. See if a space is available

UAF has a variety of spaces for small-to-large scale activities on and off campus.

Musicicians perform in the UAF Georgeson Botanical Gardens during the summer

Supreme Court Justice Sotomayor lecture in the UAF Charles Davis Concert Hall

2. Reserve space

Once you've seen what spaces are available, you'll need to reserve space for your event.

3. Fill out the event form

You've scheduled and reserved space for your event, but before your event can be approved, we'll need a bit more information. Fill out the events form to let us know important details such as how many people are expected, whether or not catering or security is needed, if you plan to serve alcohol or if minors will be present.

Welcome event at the UAF Engineering Facility

Table settings for the annual Blue and Gold Celebration

4. Find a floor plan

Review a variety of layouts and floor plan configurations that are approved for your reserved campus space. Let us know which floor plan you prefer and we'll help set it up!

5. Explore our event planning tools

University Relations Event Services offers a variety of resources to help make your event a memorable experience, including planning checklists, invitation templates, and lendable items such as table cloths, centerpieces and podiums.

Prospective students pose with UAF spirit gear at campus preview day

Equinox marathon participants run up the hill at the start of the race on the UAF campus

6. Review policies for various campus spaces

Spaces on campus vary widely. They have different capacity restrictions, hours, fees and approved floorplans and layouts. Know what the policies are for your reserved space before your event.

7. Ask for help!

John Peirce
Building manager

John at the Wood Center Scheduling Office can assist with questions about space scheduling and reservations.

Carla Browning
Communications and institutional events manager