Getting started

Whether you are planning an hour-long lecture or a five-day conference, the starting points for both are the same. Follow the steps in this guide to help you to plan a successful event.


1. See if a space is available

UAF has a variety of spaces for small-to-large scale activities on and off campus.

Musicicians perform in the UAF Georgeson Botanical Gardens during the summer

Supreme Court Justice Sotomayor lecture in the UAF Charles Davis Concert Hall

2. Reserve space

Once you've seen what spaces are available, you'll need to reserve space for your event.


3. Review policies for various campus spaces

Spaces on campus vary widely. They have different capacity restrictions, hours, fees and approved floorplans and layouts. Know what the policies are for your reserved space before your event.

Equinox marathon participants run up the hill at the start of the race on the UAF campus


Welcome event at the UAF Engineering Facility

4. Fill out the event form

You've scheduled and reserved space for your event, but before your event can be approved, we'll need a bit more information. Fill out the events form to let us know important details such as how many people are expected, whether or not catering or security is needed, if you plan to serve alcohol or if minors will be present.


5. Find a floor plan

Review a variety of layouts and floor plan configurations that are approved for your reserved campus space. Let us know which floor plan you prefer and we'll help set it up!

Table settings for the annual Blue and Gold Celebration


Prospective students pose with UAF spirit gear at campus preview day

6. Explore our event planning tools

University Relations Event Services offers a variety of resources to help make your event a memorable experience, including planning checklists, invitation templates, and lendable items such as table cloths, centerpieces and podiums.


7. Submit your event to the UAF event calendar

Use the UAF event calendar submission form to submit your event to the UAF events calendar. You will also be able to request that an event be included in Cornerstone.

UAF Events Calendar website screenshot


8. Ask for help!

John Peirce

Building manager

John at the Wood Center Scheduling Office can assist with questions about space scheduling and reservations.

Carla Browning

Carla Browning

Communications and institutional events manager

Carla at University Relations Event Services can assist with event planning and logistics.