Getting started
Coronavirus (COVID-19) policy guidance for non-academic events and gatherings
In an effort to reduce the risk of the spread of the coronavirus on our campuses and communities, the following restrictions apply to events and gatherings at all university campuses and buildings and all university-organized events at any location. See the Coronavirus (COVID-19) policy guidance for non-academic events and gatherings for more details.
Please visit the UA Coronavirus information website to learn how the University of Alaska is responding to the novel coronavirus/COVID-19 situation and find links to communications, resources, and policy guidance.
Whether you are planning an hour-long lecture or a five-day conference, the starting
points for both are the same. Follow the steps in this guide to help you to plan a
successful event.
1. See if a space is available
UAF has a variety of spaces for small-to-large scale activities on and off campus.
2. Reserve space
Once you've seen what spaces are available, you'll need to reserve space for your event.
3. Fill out the event form
You've scheduled and reserved space for your event, but before your event can be approved, we'll need a bit more information. Fill out the events form to let us know important details such as how many people are expected, whether or not catering or security is needed, if you plan to serve alcohol or if minors will be present.
4. Find a floor plan
Review a variety of layouts and floor plan configurations that are approved for your reserved campus space. Let us know which floor plan you prefer and we'll help set it up!
5. Explore our event planning tools
University Relations Event Services offers a variety of resources to help make your event a memorable experience, including planning checklists, invitation templates, and lendable items such as table cloths, centerpieces and podiums.
6. Review policies for various campus spaces
Spaces on campus vary widely. They have different capacity restrictions, hours, fees and approved floorplans and layouts. Know what the policies are for your reserved space before your event.
7. Ask for help!
John Peirce
Building manager
John at the Wood Center Scheduling Office can assist with questions about space scheduling and reservations.
Carla Browning
Communications and institutional events manager
Carla at University Relations Event Services can assist with event planning and logistics.