Student forms

Committees and Advisors

  1. Appoint/Change Committee Form
  2. Annual Report of Advisory Committee

Research and Compliance

  1.  Human Subjects/Animal Care/Biosafety URL

Petitions, Advancements, Study Plans, Registration Forms

  1. Add/Drop Classes
  2. Graduate Petition
  3. Graduate Study Plan
  4. Advancement to Candidacy - Master's Degree
  5. Advancement to Candidacy - PhD

Program Status Forms 

  1. Application for Admission (Online)
  2. Graduate Reinstatement
  3. Leave of Absence
  4. Change/Add Degree, Major, or Certificate Form

Competency Documents

  1. Comprehensive Exam Report
  2. Language/Research Tool Report
  3. Project Defense Report
  4. Thesis/Dissertation Defense Report
  5. Request an Outside Examiner

Degree Completion Forms

  1. Graduation Application (online)
  2. Project Approval Form (this is the form that certifies that the post-defense copy (a.k.a. final copy) of your project is of reasonably publishable quality and is ready for archiving with the library. This form is to be signed by your Committee and Department Chair AFTER you've passed your defense.)
  3. Thesis/Dissertation Approval Form(this is the form that certifies that the post-defense copy (a.k.a. final copy) of your thesis/dissertation is of reasonably publishable quality and is ready for publication/archiving. This form is to be signed by your Committee and Department Chair, and dean AFTER you have passed your defense and made any changes required at each level.)
  4. Clinical-Community Psychology Dissertation Approval Form
  5. Project Embargo (Delayed Access) Form
  6. Thesis/Dissertation Publishing Agreement
  7. Interdisciplinary Degree Title Form
  8. Thesis/Dissertation Deadline Extension Request

Assistantship Forms

  1. Graduate Student Employee Workload Exception Request
  2. Fall Assistantship/Fellowship/Contract Letter or Payment Memo Submission form
  3. Spring Assistantship/Fellowship Contract Letter or Payment Memo Submission Form
  4. Summer Assistantship/Fellowship Contract Letter or Payment Memo Submission Form
  FORM NAME POLICY LINKS, FORM INSTRUCTIONS AND DEADLINES
1

Application for Admission to Graduate School

Application for Admission portal.

Contact Admissions at uaf-admissions@alaska.edu >or 907-474-7500 with questions.

2 Appointment of Graduate Advisory Committee Due by the end of your FIRST semester AND anytime your committee members change.
(NOTE: Resigning members must also sign this form; if the department chair is signing on the resigning member's behalf or is exercising their right to remove a member, a justification for doing so must be noted somewhere on the form.)
3 Graduate Study Plan Due by the end of your SECOND semester.   Courses on this form should match your degree requirements in your entry catalog.   If substitutions are planned, please indicate as much by adding "subbed for core requirement," "subbed for x-and-such course," etc.)
4 Graduate Study Plan - Supplement Only required if extra space is needed to list courses
5 Annual Report of Graduate Advisory Committee Due every year by May 15th for people who were admitted in a Summer or Fall term.  Due every year by December 15th for those who were admitted in a Spring semester.   [If necessary, extensions can be requested through this link.]
6 Report on Comprehensive Exam Required for qualifying exams and/or programs with written or oral comprehensive exams.
7 Project Defense Report Required for students who are completing a project instead of a thesis or dissertation.
8 Report on Thesis or Dissertation Defense Required for all students who are completing a thesis or dissertation.   If your defense is combined with your comprehensive exam, you must submit this form AND the Report on Comprehensive Exam.
9 Language or Research Tool Requirement Report ONLY REQUIRED FOR CERTAIN PROGRAMS
10 Request for Outside Examiner MANDATORY FOR ALL PHD ORAL COMPREHENSIVE EXAMS (EXCEPT QUALIFYING EXAMS) AND PHD DISSERTATION DEFENSES.  REQUESTS MUST BE SUBMITTED TO THE GRADUATE SCHOOL AT LEAST 10 WORKING DAYS PRIOR TO THE EXAM (15 DAYS IF SCHEDULED DURING THE SUMMER BREAK).
11 Advancement to Candidacy - Master's Degree Due at least ONE semester before the semester you intend to graduate.
12 Advancement to Candidacy - Master's Degree - Supplement OPTIONAL: Only required if extra space is needed to list courses
13 Advancement to Candidacy - Ph.D. Degree Per the catalog, PhD students cannot Advance to Candidacy until they have completed a written comprehensive exam.
The Advancement to Candidacy form is due at least ONE semester before the semester you intend to graduate.
14 Advancement to Candidacy - Ph.D. Degree - Supplement OPTIONAL: Only required if extra space is needed to list courses
15 Graduate Student Petition Form Required if you deviate from your program requirements or catalog requirements.
16 Graduation Application (online form - log in to your UA Google account to access) Due Oct 15th for Fall, Feb 15th for Spring and July 15th for summer. A $50 non-refundable fee applies.
Late deadlines are Nov 15 and March 15 respectively and an $80 fee applies. There is no late application date for summer.
17 Temporary Leave of Absence Request Required if you need to temporarily suspend studies while earning a graduate degree. If you do not meet registration requirements and fail to obtain a leave of absence, you will be dropped from graduate study and will have to be reinstated before resuming your program.
18 Reinstatement to Graduate Student Status Required for those who wish to resume their studies but who have fallen out of status with regard to the registration requirements in the "How to Earn a Graduate Degree" section of the UAF catalog (NOTE: Reinstatement requires that it has been less than 2 years since your last enrollment in a 400- or 600-level course at UAF. If it has been more than 2 years since your last enrollment, you will have to reapply for admission.)
19 Change or ADD Graduate Degree, Major Or Certificate Program Changing to a major or degree outside of your department requires a new application for admission.
20 Add/Drop Courses Must be signed by the Graduate School before submitting.
21 Interdisciplinary Program Title Form For those who are pursuing a Interdisciplinary Master's or PhD. This form formally establishes the title of your program and will be printed on your transcripts and diploma.
22 Thesis/Dissertation Approval Form REQUIRED FOR ALL THESIS/DISSERTATION STUDENTS: This form is used to signify committee, department chair and dean approval of the final draft of your thesis or dissertation.  This document is requred and is in lieu of (or in addition to) "signature pages". (NOTE: SOME SCHOOLS STILL REQUIRE THE SIGNATURE PAGE AS WELL AS THIS FORM; CONSULT WITH YOUR DEPARTMENT TO FIND OUT WHETHER THIS APPLIES TO YOU.)
23 Project Approval Form REQUIRED FOR ALL PROJECT STUDENTS: This form is used to signify committee and department chair approval of the final draft of your project.
24 Graduate Student Employee Workload Exception Request Submission of this form is required for Graduate Student Research Assistants or Teaching Assistants who are requesting a waiver to the Board of Regents policy that prohibits working in excess of 20 hours per week or 40 hours per pay period. This form must be completed and signed by all requested parties before any exceptions will be considered. IMPORTANT NOTE: Foreign nationals on temporary student visas (F-1 or J-1) are not permitted to work more than 20 hours per week while classes are in session and, therefore, are not eligible for a workload waiver.

...follow these instructions carefully:

  • Download the form you need (this is important because otherwise some fields won’t print correctly)
  • Fill it out electronically
    • (NOTE: You can still complete the form by hand but if you do, please be aware that it will have to be manually processed into your file because the Optical Character Recognition cannot read handwritten entries.)
  • Print it out.
  • Unless the form explicitly states that specific signatures are not required for your program, you must obtain signatures from all of the following:
    • your advisory committee,
    • your department chair
    • your school/college dean.
  • Once you have completed the form and obtained all of the required signatures, please retain a copy for your records then choose an option below:
    • MAIL THE FORM TO: PO BOX 757560 FAIRBANKS, AK 99775-7560
    • SCAN AND EMAIL THE COMPLETED FORM TO: uaf-grad-school@alaska.edu
    • HAND DELIVER THE FORM TO: 202 EIELSON BUILDING