Grad Student Forms
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Grad Forms Index
Click on the drop-down categories below to find relevant graduate student forms.
Departmental Directories: When filling out the majority of these forms, you will need the contact info for
your department graduate coordinator, chair, and dean. View Departmental Directories (opens in new window) .
First Year & Getting Started
The Office of Admissions lists the requirements for admission to our graduate programs (opens in new window). Applications for admission can be filed through the application portal.
Please use this form to initially appoint the members of your advisory committee before
the end of the second semester in your graduate program. Thereafter, use this form
to record any changes in your committee membership. Committee members that are resigning
from the committee should be recorded (and sign the form). The department/program
chair can sign for resigning members if they are not available to sign.
Preview Appointment of Graduate Student Advisory Committee form (PDF) (opens in new window)
Preview Appointment of Graduate Student Advisory Committee form (PDF) (opens in new window)
Please submit this form by the end of your second semester. Courses on this form should
meet the degree requirements in the catalog. Please include any planned course substitutions.
Preview Graduate Study Plan form (PDF) (opens in new window)
Preview Graduate Study Plan form (PDF) (opens in new window)
Please complete this form at least once a year during each year of study. The form
should report the decisions made during the meeting of the student and committee,
and be accompanied by a narrative statement authored by the student. Download or copy AAPR Google Doc Template (opens in new window). The form must be submitted to the graduate school annually by April 15th for students
to remain in good academic standing. Although we recommend submitting an AAPR within
the first year of your program, we recognize that you may not be able to assemble
a committee and meeting prior to the April 15th deadline. Therefore, an AAPR is not
required by April 15th of your first program year, but we do expect to see an AAPR
after your first committee meeting. If you are unable to meet these deadlines, please
request an AAPR deadline extension (opens in new window).
Preview Annual Academic Progress Report (PDF) (opens in new window)
Preview Annual Academic Progress Report (PDF) (opens in new window)
Intermediate Years & Academic Progress
Student services provides information about resident and non-resident tuition, the
process of applying for residency, and the online application.
Please complete this form at least once a year during each year of study. The form
should report the decisions made during the meeting of the student and committee,
and be accompanied by a narrative statement authored by the student. Download or copy AAPR Google Doc Template (opens in new window). The form must be submitted to the graduate school annually by April 15th for students
to remain in good academic standing. Although we recommend submitting an AAPR within
the first year of your program, we recognize that you may not be able to assemble
a committee and meeting prior to the April 15th deadline. Therefore, an AAPR is not
required by April 15th of your first program year, but we do expect to see an AAPR
after your first committee meeting. If you are unable to meet these deadlines, please
request an AAPR deadline extension (opens in new window).
Preview Annual Academic Progress Report (PDF) (opens in new window)
Preview Annual Academic Progress Report (PDF) (opens in new window)
This form is required for students in programs with written and oral comprehensive
exams. Please complete this form when you finish each exam. Students whose exams are
combined with their defense submit BOTH this form and the Report on Dissertation/Thesis/Project
defense. Doctoral students should contact the graduate school to arrange an outside
examiner to attend their oral comprehensive exams (see Request for Outside Examiner).
Preview Report on Comprehensive Exam form (PDF) (opens in new window)
Preview Report on Comprehensive Exam form (PDF) (opens in new window)
An outside examiner is only required for the doctoral oral comprehensive examination
and the doctoral dissertation defense examination. Ph.D. students should submit this
form at least two weeks before the date of their oral comprehensive exam/dissertation defense exam. The outside
examiner evaluates the examination process and ensures that it is unbiased, that the
student is treated fairly, and that the examination has sufficient academic rigor
for the award of the doctoral degree.
Please submit this form in the semester prior to graduation at the latest. Doctoral
students advance to candidacy when they have completed their comprehensive examinations.
Master’s students advance to candidacy after completing nine (9) credits in their
program, and received approval of their graduate study plan and, if applicable, received
approval of a provisional thesis/project topic.
Preview Advancement to Candidacy form (PDF) (opens in new window)
Preview Advancement to Candidacy form (PDF) (opens in new window)
Program & Status Adjustments
Please use this form to:
- Add a certificate or licensure to your current degree program;
- Change your major to another program within the same department;
- Change your degree type (Ph.D. to Master’s, Master's to PhD);
- Change your degree option (e.g. completion by Project instead of by Thesis, completion by Coursework instead of Project);
- Add a degree within the same department to your current program (e.g. continue from a Master’s into a Ph.D).
Please complete this form if you would like to substitute courses, change project
credits to thesis credits (and vice versa), extend the time limit of your degree,
and any other departures from program or catalog requirements. ***Petitions will no longer be required for 600-to-600 level course substitutions,
provided that the substitution is clearly indicated and approved on the student's
Advancement to Candidacy form.
Preview Graduate Student Petition form (PDF) (opens in new window)
Preview Graduate Student Petition form (PDF) (opens in new window)
Please complete this form if you need to temporarily suspend your graduate studies.
Students who have not met minimum enrollment requirements (i.e., six (6) credits per
academic year) are required to be reinstated in their program. You can reinstate if
it has been less than two years since your last enrollment in a UAF 400- or 600-level
course. If it has been more than two years since your last enrollment, please reapply
for admission.
Preview Reinstatement of Graduate Student Status (PDF) (opens in new window)
Preview Reinstatement of Graduate Student Status (PDF) (opens in new window)
Final Year & Graduation
Please submit this form in the semester prior to graduation at the latest. Doctoral
students advance to candidacy when they have completed their comprehensive examinations.
Master’s students advance to candidacy after completing nine (9) credits in their
program, and received approval of their graduate study plan and, if applicable, received
approval of a provisional thesis/project topic.
Preview Advancement to Candidacy form (PDF) (opens in new window)
Preview Advancement to Candidacy form (PDF) (opens in new window)
An outside examiner is only required for the doctoral oral comprehensive examination
and the doctoral dissertation defense examination. Ph.D. students should submit this
form at least two weeks before the date of their oral comprehensive exam/dissertation defense exam. The outside
examiner evaluates the examination process and ensures that it is unbiased, that the
student is treated fairly, and that the examination has sufficient academic rigor
for the award of the doctoral degree.
Graduate dissertation, thesis and project defenses must be open to the public, and
announced publicly to the university and wider community. Please complete this form
at least two weeks before your defense.
Please upload a flyer with your submission that can be posted both online and on campus.
Flyer Requirements: Defense Title, Type of Defense (e.g. M.S. Thesis, M.A. Project, Ph.D. Dissertation, etc), Presenter, Major, Advisor, Time, Day, Date, Location and point of contact (phone and/or email).
Please upload a flyer with your submission that can be posted both online and on campus.
Flyer Requirements: Defense Title, Type of Defense (e.g. M.S. Thesis, M.A. Project, Ph.D. Dissertation, etc), Presenter, Major, Advisor, Time, Day, Date, Location and point of contact (phone and/or email).
Please complete this form after your defense examination. If your defense is combined
with your comprehensive exam, you must complete both this form AND the Report on Comprehensive
Exam.
Preview Report on Dissertation/Thesis/Project Defense form (PDF) (opens in new window)
Preview Report on Dissertation/Thesis/Project Defense form (PDF) (opens in new window)
Interdisciplinary Master’s or Ph.D. students formally establish the title of the program
that will be printed on their transcripts and diploma. Note that all Degree Titles
will end with ": Interdisciplinary Studies" for Master's students, and ": Interdisciplinary
Program" for PhD students. Please complete this form prior to submission of your graduation
application.
Preview Interdisciplinary Degree Title form (PDF) (opens in new window)
Preview Interdisciplinary Degree Title form (PDF) (opens in new window)
Please submit this form after your defense when you’ve completed the edits required
by your committee. Dissertation and theses require the approval for the advisory committee,
department chair, dean, and graduate school. The form certifies that your final post-defense
copy of your thesis, dissertation, or project is complete, approved, and ready for
publication to ProQuest, the national archive, and ScholarWorks@UA, the university
archive.
Preview Approval of Dissertation/Thesis/Project form (PDF) (opens in new window)
Preview Approval of Dissertation/Thesis/Project form (PDF) (opens in new window)
Please submit your post-defense project for publication to the graduate school. The
submission process differs from that of dissertations and theses. The deadline for
submission is April 24th in spring semester, August 10th in summer semester, and November
28th in fall semester. You can also submit through the “Ready to Graduate” page (opens in new window)[BROKEN LINK].
Please complete this form before you submit your thesis or dissertation to the graduate
school.
Please submit your dissertation or thesis to ProQuest, which serves as a national
archive. The deadline for submission is April 7th in spring semester, August 1st in
summer semester, and November 28th in fall semester. You can also submit through the
“Ready to Graduate” page (opens in new window)[BROKEN LINK].
This form is required. You may choose to attend the Gold Ceremony (PhD Hooding), the
main commencement ceremony, both, or neither. Regardless of your attendance, this
form must be completed, as the information provided will be used for official graduation
booklets and, if applicable, to deliver your PhD gifts.
SED is an annual census conducted since 1957 of all individuals receiving a research
doctorate from an accredited U.S. institution in a given academic year. The SED collects
information on the doctoral recipient's educational history, demographic characteristics,
and postgraduation plans. Results are used to assess characteristics of the doctoral
population and trends in doctoral education and degrees.
Employment & Insurance
If you have a Research or Teaching Assistantship, or a Fellowship that includes insurance,
please complete this form by the Fee Payment deadline each semester. We are unable
to enroll you in a health insurance until this form has been submitted with the correct
information.
Payment memos are required for all non-contract related funding (fellowships, scholarships,
awards, departmental, etc.). Payment memos can also be used as supplemental to contract-based
funding (TA, RA, EA). The memo should be submitted as soon as the payment is established
and at least two weeks prior to the semester fee payment deadline.
Please complete this form if you are a Graduate Student Teaching Assistant or Research
Assistant and plan to work in excess of 20 hours per week (i.e., 40 hours per pay
period). International students with temporary student visas (F-1 or J-1) are only
permitted to work 20 hours per week while classes are in session, and are not eligible
for a workload exemption.
Program-Specific Compliance
Students whose research includes working with human participants, animal subjects,
biological agents, should complete the requirements mandated by the Office of Research
Integrity (ORI). Please visit the ORI website and complete the necessary processes
and forms.
Required for certain Master’s programs with language/research tool requirements.
Required for certain Doctoral programs with language/research tool requirements.
Students in the clinical-community psychology program should submit this form when
they have completed their dissertation.