Forms

Next Gen 101

The majority of our forms use the platform NextGen. This platform can be a bit counter-intuitive so if you are a first-time user or are having trouble please check out this section.

Accessing your Next Gen Dashboard

Access your NextGen Dashboard by clicking here
Click the navy blue button that says "NextGen Personal Dashboard"
If you aren't already signed in to your UA account, you will be prompted to do so
Once signed in you should be directed to your dashboard

Accessing & Completing NextGen Forms

To access forms needing your signature , go to your NextGen dashboard where you will:

Click on the rectangle to see forms awaiting your signature

Click on the "Action" button to the see action options

Click on the "Complete Form" button in the dropdown.

Complete

Pro Tips

At the bottom of the form you will have three options:

Save Progress: Do this after major changes if you plan to spend a long time with the form
Return for revision: do this to return for revision, but make sure to send it to the right person ( you will be provided with options)
Submit Form or Next: To submit form or scroll through the next pages to comment/sign or get to the Submit Form button.
- Once you've hit the Submit Form button you have completed your section of the form

Check Form Status

In your nextgen dashboard look under "And other forms you might be interested in" which includes:

Forms I am Copied on
Forms Awaiting Other Signatures
My Forms History

💡Pro-Tip: The easiest way to track a form's status, see whose queue it's in, and double-check email addresses, etc., view the form in PDF mode. This is the safest way to review a form because it allows you to spot typos or see who last signed without the risk of accidentally editing data or triggering an unwanted action.

Non-UA Access to NextGen

For committee members who do not have a UA affiliation or alaska.edu email addresses you can:

Create a NextGen account with your preferred email
Provide the student with the email for that account
Make sure to use the SSO option to access your account:

SSO Outside UA

Troubleshooting NextGen

If you are having an issue with NextGen, please email us at uaf-grad-school@alaska.edu and include:

Student ID associated with form
Form type
Brief Description
Screenshots

NextGen Form Suggestions

If you have suggestions on how to streamline, add to, and/or edit any of our NextGen Forms submit this form to send us your suggestions. Please use this form if you have suggestions for revisions to a NextGen form template, not if you are having immediate issues with a specific form.

For registration related forms such as add/drop, withdraw, etc. click the button below:

Registrar Forms

Grad Forms Index

Click on the drop-down categories below to find relevant grad student forms.

Departmental Directories: When filling out the majority of these forms you will want to know the contact info for your department grad coordinator, chair, and dean. To get that info click here!

First Year & Getting Started

Application for Admission

The Office of Admissions lists the requirements for admission to our graduate programs. Applications for admission can be filed through the application portal.

Appointment of Graduate Student Advisory Committee

Please use this form to initially appoint the members of your advisory committee before the end of the second semester in your graduate program. Thereafter, use this form to record any changes in your committee membership. Committee members that are resigning from the committee should be recorded (and sign the form). The department/program chair can sign for resigning members if they are not available to sign.
Preview Appointment of Graduate Student Advisory Committee form as PDF.

Graduate Study Plan

Please submit this form by the end of your second semester. Courses on this form should meet the degree requirements in the catalog. Please include any planned course substitutions.
Preview Graduate Study Plan form as PDF

Annual Academic Progress Report (previously RAC)

Please complete this form at least once a year during each year of study. The form should report the decisions made during the meeting of the student and committee, and be accompanied by a narrative statement authored by the student. Click here for a template that you can download or copy in google doc to edit. The form must be submitted to the graduate school annually by March 15th for students to remain in good academic standing. Although we recommend submitting an AAPR within the first year of your program, we recognize that you may not be able to assemble a committees and meeting prior to the March 15th deadline. Therefore, an AAPR is not required by March 15th of your first program year, but we do expect to see an AAPR after your first committee meeting. If you are unable to meet these deadlines, please request an extension here.
Preview of Annual Academic Progress Report PDF.

Intermediate Years & Academic Progress

Application for Residency Status

Student services provides information about resident and non-resident tuition, the process of applying for residency, and the online application.

Annual Academic Progress Report (previously RAC)

Report on Comprehensive Exam

This form is required for students in programs with written and oral comprehensive exams. Please complete this form when you finish each exam. Students whose exams are combined with their defense submit BOTH this form and the Report on Dissertation/Thesis/Project defense. Doctoral students should contact the graduate school to arrange an outside examiner to attend their oral comprehensive exams (see Request for Outside Examiner).
Preview Report on Comprehensive Exam form as PDF

Request for Outside Examiner (PhDs only)

An outside examiner is only required for the doctoral oral comprehensive examination and the doctoral dissertation defense examination. Ph.D. students should submit his form at least two weeks before the date of their oral comprehensive exam/dissertation defense exam. The outside examiner evaluates the examination process and ensures that it is unbiased, that the student is treated fairly, and that the examination has sufficient academic rigor for the award of the doctoral degree.

Advancement to Candidacy

Please submit this form in the semester prior to graduation at the latest. Doctoral students advance to candidacy when they have completed their comprehensive examinations. Master’s students advance to candidacy after completing nine (9) credits in their program, and received approval of their graduate study plan and, if applicable, received approval of a provisional thesis/project topic.
Preview Advancement to Candidacy form as PDF

Program & Status Adjustments

CHANGE or ADD Graduate Degree, Major, or Certificate

Please use this form to:

Add a certificate or licensure to your current degree program;
Change your major to another program within the same department;
Change your degree type (Ph.D. to Master’s, Master's to PhD);
Change your degree option (e.g. completion by Project instead of by Thesis, completion by Coursework instead of Project);
Add a degree within the same department to your current program (e.g. continue from a Master’s into a Ph.D).

Preview CHANGE or ADD Graduate Degree, Major, or Certificate form as PDF.

Graduate Student Petition

Please complete this form if you would like to substitute courses, change project credits to thesis credits (and vice versa), extend the time limit of your degree, and any other departures from program or catalog requirements. ***Petitions will no longer be required for 600-to-600 level course substitutions, provided that the substitution is clearly indicated and approved on the student's Advancement to Candidacy form.
Preview Graduate Student Petition form as PDF.

Temporary Leave of Absence Request

Please complete this form if you need to temporarily suspend your graduate studies.

Reinstatement of Graduate Student Status

Students who have not met minimum enrollment requirements (i.e., six (6) credits per academic year) are required to be reinstated in their program. You can reinstate if it has been less than two years since your last enrollment in a UAF 400- or 600-level course. If it has been more than two years since your last enrollment, please reapply for admission.
Preview Reinstatement of Graduate Student Status as PDF

Final Year & Graduation

Advancement to Candidacy

Request for Outside Examiner (PhDs only)

Public Defense Announcement

Graduate dissertation, thesis and project defenses must be open to the public, and announced publicly to the university and wider community. Please complete this form at least two weeks before your defense.

Please upload a flyer with your submission that can be posted both online and on campus.

Flyer Requirements: Defense Title, Type of Defense (e.g. M.S. Thesis, M.A. Project, Ph.D. Dissertation, etc), Presenter, Major, Advisor, Time, Day, Date, Location and point of contact (phone and/or email).

Report on Dissertation/Thesis/Project Defense

Please complete this form after your defense examination. If your defense is combined with your comprehensive exam, you must complete both this form AND the Report on Comprehensive Exam.
Preview Report on Dissertation/Thesis/Project Defense form as PDF

Interdisciplinary Degree Title

Interdisciplinary Master’s or Ph.D. students formally establish the title of the program that will be printed on their transcripts and diploma. Note that all Degree Titles will end with ": Interdisciplinary Studies" for Master's students, and ": Interdisciplinary Program" for PhD students. Please complete this form prior to submission of your graduation application.
Preview Interdisciplinary Degree Title form as PDF.

Approval of Dissertation/Thesis/Project

Please submit this form after your defense when you’ve completed the edits required by your committee. Dissertation and theses require the approval for the advisory committee, department chair, dean, and graduate school. The form certifies that your final post-defense copy of your thesis, dissertation, or project is complete, approved, and ready for publication to ProQuest, the national archive, and ScholarWorks@UA, the university archive.
Preview Approval of Dissertation/Thesis/Project form as PDF.

Project Submission

Please submit your post-defense project for publication to the graduate school. The submission process differs from that of dissertations and theses. The deadline for submission is April 24th in spring semester, August 10th in summer semester, and November 28th in fall semester. You can also submit through the “Ready to Graduate” page[BROKEN LINK].

Dissertation/Thesis Publishing Agreement

Please complete this form before you submit your thesis or dissertation to the graduate school.

Dissertation/Thesis Submission (ProQuest)

Please submit your dissertation or thesis to ProQuest, which serves as a national archive. The deadline for submission is April 7th in spring semester, August 1st in summer semester, and November 28th in fall semester. You can also submit through the “Ready to Graduate” page[BROKEN LINK].

PhD Hooding RSVP, Commencement RSVP, and 50-word Abstract

This form is required. You may choose to attend the Gold Ceremony (PhD Hooding), the main commencement ceremony, both, or neither. Regardless of your attendance, this form must be completed, as the information provided will be used for official graduation booklets and, if applicable, to deliver your PhD gifts.

Survey of Earned Doctorates (SED)

SED is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees.

Employment & Insurance

Graduate Student Health Insurance Enrollment

If you have a Research or Teaching Assistantship, or a Fellowship that includes insurance, please complete this form by the Fee Payment deadline each semester. We are unable to enroll you in a health insurance until this form has been submitted with the correct information.

Graduate Student Tuition Payment Memo Submission

Payment memos are required for all non-contract related funding (fellowships, scholarships, awards, departmental, etc.). Payment memos can also be used as supplemental to contract-based funding (TA, RA, EA). The memo should be submitted as soon as the payment is established and at least two weeks prior to the semester fee payment deadline.

Graduate Student Employee Workload Exemption Request (PDF)

Please complete this form if you are a Graduate Student Teaching Assistant or Research Assistant and plan to work in excess of 20 hours per week (i.e., 40 hours per pay period). International students with temporary student visas (F-1 or J-1) are only permitted to work 20 hours per week while classes are in session, and are not eligible for a workload exemption.

Program-Specific Compliance

Human Subjects/Animal Care/Biosafety

Students whose research includes working with human participants, animal subjects, biological agents, should complete the requirements mandated by the Office of Research Integrity (ORI). Please visit the ORI website and complete the necessary processes and forms.

Language or Research Tool Requirement Report (Master’s) (PDF)

Required for certain Master’s programs with language/research tool requirements.

Languages and/or Research Tools Requirement Report (Ph.D.) (PDF)

Required for certain Doctoral programs with language/research tool requirements.

Clinical-Community Psychology Dissertation Approval Form (PDF)

Students in the clinical-community psychology program should submit this form when they have completed their dissertation.