Forms

Please read carefully to avoid processing delays:

  • Review the dates and deadlines page to learn when forms are due.

  • Fill it out electronically: The Graduate School has transitioned to all electronic form. Handwritten forms are no longer accepted.

  • Unless the form explicitly states that specific signatures are not required for your program, you must obtain signatures from all of the following:
    • Your advisory committee
    • Your department chair
    • Your school/college dean
  • Find Faculty and Staff emails on your department's website or on people.alaska.edu. Non-UA emails may only be used for non-UA signature authorities. For UA-affiliated signatures, official UA emails must be used as alias emails will not allow  entry to the form. Official UA emails will utilize initials and surnames. For example:
  • If you need to print or access your forms after signing, you can access all of your forms through the NextGen Dashboard.

    • Log into the dashboard using UA Username and Password.
    • When the welcome page loads, you will see an option for "Pending/ Draft Forms" (letters in-process) and "Forms History" (completed letters).
    • If you have difficulty accessing your Dashboard, please check your login information and/or update your password in ELMO if needed.                                                                   

  • Appoint/Change Committee Form
    • Due by the end of your FIRST semester 
    • AND anytime your committee members change.
    • NOTE: Resigning members must also sign this form. If the department chair is signing on the resigning member's behalf or is exercising their right to remove a member, a justification for doing so must be noted somewhere on the form.
  • Graduate Study Plan
    • Due by the end of your SECOND semester.   Courses on this form should match your degree requirements in your entry catalog.   If substitutions are planned, please indicate as much by adding "subbed for core requirement," "subbed for x-and-such course," etc.
  • Advancement to Candidacy Form
    • Due at least ONE semester before the semester you intend to graduate.
    • Per the catalog, Ph.D. students cannot advance to candidacy until they have completed a written comprehensive exam.
  • Graduate Reinstatement
    • Required for those who wish to resume their studies but who have fallen out of status with regard to the registration requirements in the "How to Earn a Graduate Degree" section of the UAF catalog
    • NOTE: Reinstatement requires that it has been less than 2 years since your last enrollment in a 400- or 600-level course at UAF. If it has been more than 2 years since your last enrollment, you will have to reapply for admission.)
  • Temporary Leave of Absence Request
    • Required if you need to temporarily suspend studies while earning a graduate degree. If you do not meet registration requirements and fail to obtain a leave of absence, you will be dropped from graduate study and will have to be reinstated before resuming your program.
  • Defense Report
    • Required for all students who are completing a project, thesis, or dissertation.  
    • If your defense is combined with your comprehensive exam, you must submit this form AND the Report on Comprehensive Exam.
  • Request an Outside Examiner
    • Mandatory for all Ph.D. oral comprehensive exams (Except qualifying exams) and Ph.D. dissertations defenses.
    • Requests must be submitted to the Graduate School at least 10 working days prior to the exam (15 days if scheduled during the summer break). 
  • Graduation Application (online form - log in to your UA Google account to access)
    • Due Oct 15 for fall, Feb 1 for spring and July 15 for summer. 
    • A $50 non-refundable fee applies. Late deadlines are Nov 15 and March 1 respectively and an $80 fee applies. There is no late application date for summer.
  • Project/Thesis/Dissertation Approval Form
    • Required for all project, thesis, and dissertation students: 
      • This form is used to signify committee and department chair, and dean approval of the final draft of your project, thesis, or dissertation AFTER you've passed your defense.
      • This form certifies that the post-defense copy (a.k.a. final copy) of your project is of reasonably publishable quality and is ready for archiving with the library and/or publication.
      • This document is required and is in lieu of (or in addition to) "signature pages".
  • Interdisciplinary Degree Title Form
    • For those who are pursuing a Interdisciplinary Master's or PhD. This form formally establishes the title of your program and will be printed on your transcripts and diploma.
  • Graduate Student Employee Workload Exception Request
    • Submission of this form is required for Graduate Student Research Assistants or Teaching Assistants who are requesting a waiver to the Board of Regents policy that prohibits working in excess of 20 hours per week or 40 hours per pay period.
    • This form must be completed and signed by all requested parties before any exceptions will be considered.
    • IMPORTANT NOTE: Foreign nationals on temporary student visas (F-1 or J-1) are not permitted to work more than 20 hours per week while classes are in session and, therefore, are not eligible for a workload waiver.

Payment memos must be submitted for processing prior to the fee payment deadline of each semester. 

Fall 2021 deadline: 9/2/2021

Spring 2022 deadline: 1/20/2022

Summer 2022 six week session-I deadline: 5/18/2022
Summer 2022 full session deadline: 5/23/2022
Summer 2022 six week session-II deadline: 7/5/2022

An outside examiner representing and appointed by the Director of the Graduate School is required at all Ph.D. oral examinations (except the placement examination).

The examiner must be from a different department than the student and the chair of the advisory committee.
This person is present to determine that a stringent, unbiased examination is fairly administered and evaluated.

All Ph.D. students must submit an Outside Examiner Request Form to the Graduate School for their oral comprehensive exams.

Their dissertation defense and the following guidelines must be observed:

  • This request must be submitted at least two weeks before the exam (preferably three).
  • This request cannot be scheduled during weekends, holidays, or university closures, or outside of the hours of  9am-5pm.

Remember, it is your responsibility as the student to make the request, not your advisor's or committee chair's responsibility.

(Outside examiners are not required for Master's students.)

The Survey of Earned Doctorates (SED) is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED is sponsored by the National Center for Science and Engineering Statistics (NCSES) within the National Science Foundation (NSF) and by three other federal agencies: the National Institutes of Health, Department of Education, and National Endowment for the Humanities. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees.