FERPA and student records

September 30, 2019

University Relations

The Family Education Rights and Privacy Act, commonly known as FERPA, is the federal law that governs privacy in student records.

With some exceptions, the University of Alaska does not release student record information without the express written consent of the student. Information that is considered directory information, however, may be released without the student’s consent. Examples of when we release directory information include:

• publishing a commencement bulletin with the names of graduates;


• releasing to news outlets the deans' and chancellor's lists each semester; and


• submitting enrollment records to the clearinghouse for student loan processors.

You have the right to withhold the release of directory information by placing a “directory hold” on your record, but you should be aware that this might cause certain inconveniences for you. Visit our website for more information on electing a confidentiality hold on your directory information.

Under FERPA, all students have the following rights:

1. The right to inspect and review your education record. You're able to see most of your record in UAOnline. However, if you want to review your record, you should submit a written request directly to the Registrar, identifying the records you wish to inspect. UAF is required to provide access to your records within 45 days of receiving your request.


2. The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a written statement to the registrar, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. The registrar will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision.


3. The right to provide written consent before UAF discloses personally identifiable information from your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” regarding information from your education record in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: university faculty and staff, agents of the institution, students employed by the institution or who serve on official institutional committees, and representatives of agencies under contract with the university.


4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of FERPA.

For more information, visit the University of Alaska's FERPA page, or contact the Office of the Registrar.