New guidance on procurement, travel approval processes

July 2, 2019

Tori Tragis

Chancellor Dan White has issued guidance on new processes for procurement and travel approval. The changes are based on the UA system's restrictions on procurement and travel on all unrestricted funds.

Exceptions will be considered for items that meet immediate and critical functions:

• A “must have” to deliver instruction and research;


• A direct bearing on the safety, health and well-being of humans and animals;


• To facilitate compliance with a law or regulation;


• To facilitate basic operating functions, e.g., utilities, IT network; or


• A critical item for which a delay in replacement or renewal could incur a significant downstream cost (it is recommended that the user contact the vendor to determine if there is a grace period or alternative method that could be used to postpone the purchase while limiting the downstream risk).

More information can be found in Chancellor White's July 2 memo.