New travel system coming

March 8, 2019

University Relations

The Office of Finance and Accounting is beginning implementation of a new automated travel system. SAP Concur is a comprehensive software program that simplifies and streamlines the travel authorization, travel booking and expense-reimbursement process. Travelers and their delegates will use Concur to authorize travel, manage travel reservations and reconcile travel expenses.

The system includes mobile apps for on-the-go approvals and expense report maintenance, a corporate credit card for which charges feed directly into Concur and are easily reconciled by assignment to an expense report, and robust reporting capabilities to manage travel spend.

Concur offers UAF travelers the benefits of:

• A faster and more efficient online travel and expense process for both travelers and travel coordinators


• UA-dedicated booking tool with built-in discounts on airfare, hotels, and car rentals


• Eliminating the need to collect, manage and store paper receipts


• UA Travel Card reduces out-of-pocket payments and alleviates financial burden on travelers


• Greater visibility into the status of expense report approvals and payments


• Ensure travel and expense policy compliance

Program roll-out to all UAF employees is expected to begin in mid-March. Once employees are in the system, we’ll focus on guest and student travel in Concur. Stay tuned for the announcement of training sessions for your unit!