MOU, MOA and Affiliation Agreements

All Academic Activities: All MOU's, MOA's, and/or Affiliation Agreements for any academic activity (does not include MOAs for student practicums) that are created by academic units who report to the Provost, need to be processed through the Office of the Provost.

Marine Advisory Program (MAP) / Cooperative Extension Service (CES): MOU, MOA, and/or Affiliation Agreements concerning the activities of MAP or CES, need to be routed through the Office of the Provost.

Academic and Research: This type of MOU or MOA requires signatures from both the Provost and the Vice Chancellor of Research.

Complex academic agreements that include funds received by either party do require an approved MOU/MOA, routed to the OGCA. 

For more information on agreements that are handled by OGCA, please see their page on sponsored agreements.

 

All articulation agreements must be shared with the Office of the Registrar before routing the document to the Office of the Provost for approval.

There is a separate articulation agreement addendum used for internal agreements between UAA, UAF or UAS, which can be found in our "Resources and Templates" section.

The University of Alaska Fairbanks is committed to providing a safe and healthy educational and work environment in which University Sponsored Off-Campus Programs and Research Activities are free from discrimination and harassment.

Departments MUST: 

• Email your students and add the following verbiage in the course or program materials: 
  • Kaydee Van Flein, UAF Title IX Coordinator, 1692 Tok Lane, 3rd Floor Constitution Hall, Fairbanks, AK 99775
  • Phone: 907-474-7599, 
  • E-Mail: uaf-tix@alaska.edu
  • Website: http://www.uaf.edu/orca/
• The University of Alaska Fairbanks is committed to ensuring students are aware of their rights and that the university takes proactive measures to provide a safe and healthy educational and work environment which are free from discrimination and harassment. For more information, visit the University Sponsored Off-Campus Programs and Research Activities website. 
• For more information or to report or file a complaint of discrimination or harassment, contact: 

Additional Notifications Provided:

• Notice is sent from Statewide to students on a bi-annual basis. Employees also receive an annual notice. 
• The Concur Travel System has an onscreen notice requiring acknowledgment.

For questions regarding UA's nondiscrimination policies, contact the Office of Rights, Compliance and Accountability at UAF-deo@alaska.edu, call (907) 474-7300 or visit the website at visit the Office of Rights, Compliance and Accountability website.

Please review before starting:

1. MOU-MOA Website
2. MOU-MOA Guiding Practice Flowchart
3. MOU-MOA Policy

Templates:

All templates were last reviewed and/or revised in August of 2024.

1. MOU Template: This template is to be used as the foundation for MOU agreements. Please keep in mind that the information included in the template is required for record-keeping in OnBase, and information can be added to meet the requirements of the external agency. MOUs are not legally binding. Please use an Affiliation Agreement for student placements.
2. Human Services Affiliation Agreement Template
3. Health- Medical Affiliation Agreement Template
4. Non-Medical Affiliation Agreement Template
5. Social Work Affiliation Agreement Template
6. Articulation Agreement Template
7. Articulation Agreement Addendum Template 
8. Paid Internship Placement Agreement Template
9. Unpaid Internship Placement Agreement Template
10. UAF Title IX Handbook

Special note for MOAs: A template for MOAs is not available due to the variability in agreements and language. However, any MOA involving a student must include a section addressing FERPA requirements. 

Agreements of any type, whenever possible, should be formatted using the templates approved by General Counsel. If needed, you may create a blended document that takes the core sections of the template combined with the required sections provided by your external agency. 

Before your document comes to the Office of the Provost, it should be closely reviewed by the initiator, the affiliate, the Dean and/or Director of the initiating college or school, as well as any applicable reviewing departments (i.e., Risk Management, University Relations). Ideally, your agreement should be nearing its final form when it is sent for review by the Office of the Provost.

To ensure maximum collaboration and ease of use, please create your agreement as a Google Doc, this way all applicable parties can work together on the document. We understand that sometimes agreements, in the event a template cannot be used, might come as a PDF - but please do not send it as a Word Document. 

Via Docusign, route the approved final agreement to:

1. 1. Department
   2. Unit Dean
   3. External Entity
   4. Assistant to the Provost and Executive Vice Chancellor (initials only)
      1. Please ensure Sarah Thomas (smthomas14@alaska.edu) initials the document before it is routed to the Provost and Executive Vice Chancellor for signature. 
   5. Provost and Executive Vice Chancellor 
      
      1. Anupma Prakash (aprakash@alaska.edu)
         

         

Academic unit	Point of contact	Phone	Email
College of Liberal Arts	Dee Cardentey	907-474-5212	dcardentey@alaska.edu
College of Fisheries and Ocean Science	Debby Queen	907-474-7210	dkqueen@alaska.edu
College of Engineering and Mines	Angie Wohlford	907- 474-5457	adwohlford@alaska.edu
College of Business and Security Management	Jillian Bjornstad	907-474-5611	jdbjornstad@alaska.edu
College of Natural Science & Mathematics	Jami Warrick	907-474-7941	jfwarrick@alaska.edu
IANRE/Cooperative Extension	Carolyn Pennington-Chapin	907-474-5807	carolyn.chapin@alaska.edu
Elmer E. Rasmuson Library	Wendy Frandsen	907-474-7224	wlfrandsen@alaska.edu
UA Museum of the North	Emilie Nelson	907-474-6443	eanelson2@alaska.edu
eCampus	Donna Oyen	907-455-2073	dmhertzler@alaska.edu
College of Indigenous Studies	Izzy Martinez	907-474-5860	ihmartinez@alaska.edu
Community and Technical College	Martha Westphal	907-455-2869	mmwestphal@alaska.edu
School of Education	Shea Monsey	907-474-5457	smonsey@alaska.edu