IAB Proposal Office (pre-award)
The IAB Proposal Office provides pre-award support including proposal formatting, preparation of budgets and budget narratives, compilation of required documentation, coordination with the UAF office of sponsored programs, and electronic submission.
Email: UAF-IAB-Proposals@alaska.edu.
Student Wages, Tuition, Health Care, and Fees
A student working 20 hrs/wk for two semesters works a total of 760 hours. A student working 40 hrs/wk all summer works 560 hours. FT summer work also accrues staff benefits of 8.6%. Total hours for a whole year: 1320.
- Graduate Student Salary for Academic Year 2024-2025
Seeking a Master Degree - $24.50/hr ($980 biweekly)
Seeking a PhD - $29.00/hr ($1,160 biweekly)
- Check the UA Student Assistant Salary Table (pdf file) for Undergraduate Student Rates. Undergraduate students hired for research projects are usually Grade 4.
- You must request tuition for a graduate student researcher unless the agency expressly refuses to fund tuition (include documentation with proposal.) If you wish to supply tuition from another source, please include a memo confirming the source and available funds.
In-state grad tuition is $539 per credit per year with a 10% increase each year tuition is requested.
In-state fees are $729 per semester, or $1,458 per year.
Out-of-state grad tuition is $1,105 per credit per year with a 10% increase each year.
Out of state fees are $936 per semester, or $1,872 per year.
Use the Tuition Calculator to get an accurate estimate on tuition and fees.
Please click the link below for the most current graduate student health insurance rates.
Overview of the Proposal Process
- Notify proposal coordinator Sandra Preshaw (x6176) of your intent to submit a proposal as soon as possible. Provide the program announcement and a preliminary budget and schedule time to meet with Sandra.
- Budgets that include subawards require extra documentation. Notify the coordinator if a subrecipient is included in the proposal.
- Send required documents as they are completed to the coordinator for formatting review.
- Send final electronic copies of all agency-required documents to the coordinators 10 working days prior to the deadline for final formatting, review and signatures.
- IAB fiscal technicians will review the budget and justification according to agency, university and federal guidelines.
- IAB Interim Director, Diane O'Brien will review the proposal.
- UAF Office of Grants and Contracts Administration (OGCA) Pre-Award will review the proposal and obtain a final signature by UAF's Authorized Organizational representative. OGCA Pre-Award requires that we give proposals to them at least 5 working days prior to the submission deadline. If a proposal is not given to OGCA Pre-Award within the specified timeframe, there is no guarantee your proposal will be sent to the agency by the deadline.
Please note: Changes and/or corrections can be expected at any of these review stages.
Reminder. When an agency asks for the applicant address, the following should be used. Note that this is not the address of the PI or school/institute/department. This address references the UAF Office of Grants and Contracts, where awards should be sent.
University of Alaska Fairbanks, PO Box 757880, Fairbanks AK 99775-7880
Preparing Proposal Budgets - Overview
A UAF budget and budget justification are required for every proposal, regardless of agency requirements (per OGCA Pre-Award policy).
The spreadsheet will automatically calculate salaries based on the following formula:
For example, a faculty member's salary for 2 mos at $40/hr:
($40/hr)(174hrs/mo)(2 mo)(15.4% leave benefit rate) = $16,064 in salary
($16,064 salary) (35.4% fringe benefit rate) = $5,687 in staff benefits
For budgets with multiple years of funding, the spreadsheet will automatically calculate an annual increase to your salary each year to account for inflation. These spreadsheets are protected. If you have questions about the templates, please contact the IAB Business Office.
Proposals involving less than the full overhead rate of 55% need to be pre-approved by IAB Interim Director Diane O'Brien and, if possible, advance notice given to IAB proposal coordinators for the extra document and approval process.
Rates of Pay
| Status | Base Pay | Loaded Salary (with Benefits) |
|
Post Docs and Research Scientists (FY25) These are Minimum Rates |
||
|
Post Docs - Union Represented - Must be at Least 51% FTE (min. $24.871795/hr) |
||
| • 9 month contract | $38,800.00 | $58,362.96 |
| • 12 month contract | $51,733.33 | $77,817.28 |
| Research Technicians (FY25) (Grade 75 Step 1) | ||
| • One month temporary (min. $16.15/hr) | $2,810.10 | $3,051.77 |
| • One month benefited (min. $18.08/hr) | $3,145.92 | $6,053.27 |
| Graduate Students (AY 2024-25) | ||
| Graduate Students seeking a Masters - $24.50/hr - Add Annual health insurance $3,298 | ||
|
• Academic Year Stipend (18 pay periods) |
$17,640.00 | $17,640.00 |
|
• Full-time Summer Stipend (8 pay periods) |
$15,680.00 | $17,028.48 |
|
• Half-time Summer Stipend (8 pay periods) |
$7,840.00 | $8,514.24 |
| Graduate Students seeking a Ph.D. - $29.00 - Add Annual health insurance $3,298 | ||
|
• Academic Year Stipend (18 pay periods) |
$20,880.00 | $20,880.00 |
|
• Full-time Summer Stipend (8 pay periods) |
$18,560.00 | $20,156.16 |
|
• Half-time Summer Stipend (8 pay periods) |
$9,280.00 | $10,078.08 |
| For budget purposes in a proposal please contact the proposal coordinators. | ||
Student Stipends, Tuition, and Health Care
A student working 20 hrs/wk for two semesters works a total of 720 hours (18 pay periods). A student working 40 hrs/wk all summer works 640 hours (8 pay periods). FT summer work also accrues staff benefits of 8.6%. Total hours for a whole year: 1,360.
- Graduate Student Salary (effective AY 2024-2024):
Seeking Masters Degree - $24.50/hr, ($980.00 biweekly)
Seeking a Ph.D. - $29.00/hr, ($1,160.00 biweekly)
- Check the UA Student Assistant Salary Table (pdf file) for Undergraduate Student Rates. Undergraduate students hired for research projects are usually Grade 4.
- You must request tuition for a graduate student researcher unless the agency expressly refuses to fund tuition (include documentation with proposal.) If you wish to supply tuition from another source, please include a memo confirming the source and available funds.
In-state grad tuition is $539 per credit per year with a 10% increase each year tuition is requested.
In-state fees are $729 per semester, or $1,458 per year.
Out-of-state grad tuition is $1,105 per credit per year with a 10% increase each year.
Out of state fees are $936 per semester, or $1,872 per year.
Please click the link below for the most current graduate student health insurance rates.
Facilities & Administration Costs (F&A)
Calculating F&A
- Add up all project costs to get your (TDC) total direct costs.
- From the TDC, subtract student tuition, equipment in excess of $5,000 per item, participant support, space rental fees, and subcontract costs after the first $25,000. F&A cannot be charged on these items. The remaining amount is known as your Modified Total Direct Costs (MTDC).
- (MTDC)(55%) = F&A costs
- F&A costs + TDC = Total Project Cost
Please visit the OSP web site for information regarding Reduced & Off-Campus F&A rates at F&A Rates .
Current facilities and administration (F&A) costs rate: 55% * (For proposals that do not allow full F&A cost recovery, please contact the IAB Interim Director, Diane O'Brien.)
Recharge Center Rates
If you are planning to use any of the UAF RECHARGE CENTERS, please review their rates.
All organizations subcontracting to UAF must provide:
- Budget
- Budget Justification
- Scope of Work
- UAF Subrecipient Form, completed and signed
- Other documents as needed (e.g. CV and C&P, Facilities & Equipment, etc.)
All UAF investigators subcontracting to other organizations should provide the same information. The subcontract will be internally processed the same as a standard proposal and will need to get all the required approvals at all levels.