Planning events on campus
November 26, 2018
The UAF Events Committee reviews hundreds of events each semester to ensure they can
be safely and successfully supported. Event planners should submit the UAF events request form three weeks in advance to ensure they are properly reviewed. Details for each location
should also be included when the form is submitted.
Additional paperwork will be requested for events that involve minor participants,
alcohol or catering not provided by Chartwells, and some events may require additional
insurance. Floor plans are generally required for events with tables and chairs that
are not part of the normal room setup.
The Events Committee includes representatives from university departments who support
events and work together when there are issues with multiple events happening on campus
at the same time. All members of the Events Committee receive a copy of the form so
it's not necessary to contact each committee member individually.
Members of the Events Committee work closely with event planners and are available
throughout the event planning process to provide assistance as needed. The committee
includes staff from the following departments: Dining Services; Environmental, Health, Safety and Risk Management; Facilities Services; University Relations; the UAF Police Department and the University Fire Department.
If you have questions, please email Carla Browning at uaf-events@alaska.edu.