Promotion, Tenure, and Evaluation

If you plan to stand in AY21-22 for promotion review, or tenure review prior to your mandatory year, you must notify your dean and/or director in writing of your intent to do so no later than May 10, 2021. If you are scheduled to stand for mandatory tenure and promotion review in AY21-22, there is no need to provide notification.

Provost's Workshop for Pre-Tenure, Promotion-Tenure, and Post-Tenure         

Provost's Workshop for Pre-Tenure, Promotion-Tenure, and Post-Tenure File Reviews

August 26, 2021 Thursday

1:00 - 3:00 p.m.

WORKSHOP AGENDA (PDF)

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May 3, 2021 Promotion/Tenure File Organization Workshop

The workshop focused on the overall structure of the file, and how to organize the contents, and create  bookmarks in Adobe PDF, and information on the promotion and/or tenure guidelines process. 

Workshop Panelists: Jen Hoppough, Madara Mason, Colin Murray, Rebecca Smith, Michelle Strickland

Promotion and/or Tenure File Organization Workshop May 3 Livestream Recording

Adobe Software Download Instructions (by Colin Murray, OIT)

P/T File PDF Instructions: How To Add BOOKMARKS 

Reviewers Suggestions' List 

Click Here To View The Workshop Via Livestream  

Promotion and/or Tenure File Organization Workshop Agenda

Required Documents for Electronic Materials

FILE TEMPLATES

CBA CHECKLIST/TABLE OF CONTENTS, COVER PAGES             

 (Updated July 23, 2021: PDF versions with bookmarks and fillable pages)

 The Candidate Response Letter templates are optional, and are provided for candidates who opt to provide a response at any of the levels of reviews.: 

Candidate Response Letter Templates (WORD Doc Version)

Note: Effective AY 18-19: PDF Binder with cover pages, checklist, and inserted bookmarks. All documents on the checklist are required to be in the PDF, unless otherwise stated on the checklist.

Contact information

If you have questions or need further assistance, please consult with your dean/director or contact Jennifer Hoppough at 474-7096 or jahoppough@alaska.edu.

Each tab below will provide specific resources for each review.

Faculty going up for review do not need to complete their annual evaluation, however, we highly recommend completing the Annual Activity Report in Faculty180 to prevent gaps in data. Per the CBA 2017-2019 Article 9.2.1 Annual Activity Report/Review- "The UNAC member shall submit, by September 12 a current CV and Annual Activity Report including a brief self-evaluation narrative unless the UNAC member is undergoing a fourth-year comprehensive review, tenure review, promotion review, or post tenure review."

Contact Michelle Strickland at mastrickland@alaska.edu or 474-2764 for additional information regarding Faculty180.

Promotion Review for Non-Represented Faculty

Faculty who are not members of a bargaining unit due to a an administrative assignment are able to stand for promotion. This promotion process is not intended to apply to executives, even though they may have a faculty title and may carry out some faculty duties. Executives are not eligible to stand for promotion via the faculty process. You will not be subject to post-tenure review during this administrative assignment, nor will your administrative performance be considered in any future post-tenure review. Notify Dean/Director office by the end of contract for the current academic year. See in Resources below for Best Practices for Documenting: Teaching, Research and Service. The deadline for submitting your review file to the college/institute dean or director is September 12 (default to September 13, 2021 Monday).

 

4th Year Comprehensive and Diagnostic Review

All faculty undergoing pre-tenure review in AY21-22 must submit their electronic file. The deadline for submitting materials for 4th Year Comprehensive Pre-Tenure Review is September 12 (default to September 13, 2021 Monday).

All faculty in the United Academics bargaining unit, in a tenure-track position will undergo retention review in their 4th appointment year. Your file should include material that covers the period since your initial hire into your current tenure-track position. You are especially encouraged to address in your self-evaluation any aspects of your position or your record, which you feel deserve special consideration, or which you feel might not be readily apparent to those evaluating your file. See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).

4th Year Pre-Tenure Review specific resources:

Hired as Assistant Professor Comprehensive 4th Year Review
2015-16 2018-19
2016-17 2019-20
2017-18 2020-21
2018-19 2021-22
2019-20 2022-23
2020-21 2023-24
2021-22 2024-25

Promotion and/or Tenure Review for UNAC Faculty

All faculty undergoing promotion and or tenure review in AY21-22 must submit their electronic file. The deadline for submitting materials for Comprehensive Promotion and/or Tenure Review is September 12 (defaults to next business day September 13-Monday). See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).

Promotion and/or Tenure Review specific resources:

Hired as Assistant Professor Mandatory Promotion & Tenure Effective Date for Promotion & Tenure
2012-13 2018-19 July 1, 2019
2013-14 2019-20 July 1, 2020
2014-15 2020-21 July 1, 2021
2015-16 2021-22 July 1, 2022
2016-17 2022-23 July 1, 2023
2017-18 2023-24 July 1, 2024
2018-19 2024-25 July 1, 2025
2019-20 2025-26 July 1, 2026
2020-21 2026-27 July 1, 2027
2021-22 2027-28 July 1, 2028
2022-23 2028-29 July 1, 2029
Hired as Associate Professor Mandatory Tenure Review Year Effective Date for Tenure (Promotion if applicable)
2015-16 2018-19 July 1, 2019
2016-17 2019-20 July 1, 2020
2017-18 2020-21 July 1, 2021
2018-19 2021-22 July 1, 2022
2019-20 2022-23 July 1, 2023
2020-21 2023-24 July 1, 2024
2021-22 2024-25 July 1, 2025
2022-23 2025-26 July 1, 2026
2023-24 2026-27 July 1, 2027
2024-25 2027-28 July 1, 2028
2025-26 2028-29 July 1, 2029
Hired as Professor Mandatory Tenure Review Year Effective Date for Tenure
2017-18 2018-19 July 1, 2019
2018-19 2019-20 July 1, 2020
2019-20 2020-21 July 1, 2021
2020-21 2021-22 July 1, 2022
2021-22 2022-23 July 1, 2023
2022-23 2023-24 July 1, 2024
2023-24 2024-25 July 1, 2025
2024-25 2025-26 July 1, 2026
2025-26 2026-27 July 1, 2027
2026-27 2027-28 July 1, 2028
2027-28 2028-29 July 1, 2029

Post-Tenure Review for UNAC Faculty

All faculty undergoing post-tenure review in AY21-22 must submit their electronic file. The deadline for submitting materials for Comprehensive Post-Tenure Review is September 12 (defaults to next business day September 13-Monday) .  See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).

Post-Tenure Review specific resources:

Date of Last Tenure or Post-Tenure Review Next Comprehensive Post-Tenure Review
2012-13 2018-19
2013-14 2019-20
2014-15 2020-21
2015-16 2021-22
2016-17 2022-23
2017-18 2023-24
2018-19 2024-25
2019-20 2025-26
2020-21 2026-27
2021-22 2027-28

Units and/or departments may compose special criteria (referred to hereafter as "unit criteria") that must be used in evaluation of their faculty during the promotion and tenure process. Unit criteria are additional to the criteria outlined in the UAF "Blue Book" polices and regulations. Each unit criteria must be evaluated and approved by faculty senate every 5 years.

Unit Criteria supplements, but does not replace, UAF Blue Book criteria. All faculty are subject to the University Policies and Procedures: The Faculty Blue Book.

For more information on how to create unit criteria or the unit criteria approval process, please contact Meryem Udden, Governance office coordinator, at 474-7964 or UAF-Faculty-Senate-Office@alaska.edu.

UNIT CRITERIA

All documents are PDF downloads.

UNIT Approval Date Meeting No.

ACEP (Alaska Center for Energy and Power)

05/03/2021 256

Alaska Sea Grant 

   

Marine Advisory Program

05/04/2020 248

College of Engineering & Mines

05/01/2017 224

Institute of Northern Engineering 

04/04/2016 214

College of Liberal Arts

   

Anthropology

05/04/2020 248

Art

05/3/2021 256

Communication

05/03/2021 256

English and Philosophy & Humanities

05/01/2017 224

Foreign Languages & Literatures

04/07/2014 198

Journalism

04/06/2015 206

Justice

12/7/2020 252

Music

05/04/2020 248

Sociology

04/02/2018 231

Theatre and Film
Supplementary definitions for theatre unit criteria

05/01/2017 224

Department of Social Work

3/1/2021 254

College of Natural Science & Mathematics

Natural Science

11/06/2017 227

DNRE 

 05/7/2018  232

Mathematics and Statistics

3/1/2021 254

College of Rural and Community Development

Alaska Native Language Center/ Alaska Native Language Program

05/01/2017 224

Center for Cross-Cultural Studies

3/1/2021 254

DANSRD

04/08/2019 239

Elmer E. Rasmuson and BioSciences Libraries

04/08/2019 239

Geophysical Institute

05/07/2018 232

IANRE 

   

Cooperative Extension Service

05/04/2020 248

International Arctic Research Center

05/03/2021 256

College of Fisheries and Ocean Sciences

Oceanography Unit Criteria

10/5/2020 250

Fisheries Division Unit Criteria

04/02/2018 231

Marine Biology

12/7/2020 252

School of Education

05/07/2018 232

College of Business and Security Management

05/06/2019 240
Unit Peer Criteria Timeline
Date of Last UPC Approval Next Review Year
2012-13 2017-18
2013-14 2018-19
2014-15 2019-20
2015-16 2020-21
2016-17 2021-22
2017-18 2022-23
2018-19 2023-24
2019-20 2024-25
2020-21 2025-26
2021-22 2026-27
2022-23 2027-28