UAFAA Governance

2019-2020 meeting schedule

October 4-5, 2019
          Fall board meeting, Fairbanks

Jan. 25, 2020
          Winter teleconference

April 24-25, 2020
          Spring board meeting, Fairbanks

 

UAF Alumni Association Board of Directors
Fall Meeting Agenda

October 4-5, 2019
9 a.m. – 43 p.m. on Friday, 10/4; 10 a.m. – 3 p.m. on Saturday, 10/5 
Alumni Lounge, 201 Constitution Hall, UAF; Fairbanks, Alaska

Download PDF of agenda

Friday, October 4

9 a.m.

    1. Call to Order and Roll Call

      Peter Van Flein (President, Seat 5-FNSB)
      Amanda Wall (Vice President, Seat 6-At-Large)
      Libby Eddy (Secretary, Seat 10-Outside)
      Forrest Kuiper (Treasurer, Seat 3-FNSB)
      Shannon Johnson-Nanalook (Seat 1-Rural)
      Marybeth Loewen (Seat 2-Southcentral)
      Shannon McCarthy (Seat 4-Southcentral)
      Tom Brice (Seat 7-Southeast) George Cromer (Seat 8-At Large
      Cindy Wright (Seat 9-FNSB)
      Rachel Lauesen (Seat 11-Municipality of Anchorage)
      Ron Wall, Fairbanks Chapter, ex-officio
      Scott Roselius, Hockey Chapter, ex-officio
      Doug Schrage, Firefighter Chapter, ex-officio Jeremy Vermilyea, Pacific NW Chapter, ex-officio
      Jason Gootee, Past President, ex-officio
      Theresa Bakker, Executive Director, ex-officio

    2. Adoption of Agenda
      MOTION “That the Board adopts the agenda as presented.”

    3. Approval of the April 2019 Meeting Minutes
      MOTION “The Board approves minutes for the April 2019 regular meeting.”

OLD BUSINESS

9:30 a.m.

  1. Standing Reports/Committees
    1. Executive Director – Remarks and welcome to Elizabeth Talbot
    2. Board - Introductions to new Alumni Coordinator
    3. Executive Committee/ President’s report-Peter Van Flein

9:45 a.m.

  1. Report from UAF leadership
    1. Chancellor Dan White
    2. Director of Development and Alumni Relations Kate Ripley
    3. Vice Chancellor for Student Affairs Keith Champagne

    11:00 a.m.

    Resume IV. Committee Reports
    1. Chapter Reports
      Fairbanks- Ron Wall
      Southcentral – Shannon McCarthy
      Hockey - Scott Roselius
      Firefighter – Doug Schrage
      Pacific NW – Jeremy Vermilyea
    2. Scholarship-Mary Beth Loewen
    3. Legislative-Tom Brice
    4. Awards-Cindy Wright
    5. Governance-Shannon McCarthy

    12:00 a.m.

    Break for Lunch

    1 p.m.

    Resume IV. Committee Reports

    1. Engagement-Shannon McCarthy/Rachel Lauesen
    2. Finance-Forrest Kuiper

1:30 p.m.

  1. FY19 Budget Report

2 p.m.

  1. Meeting Schedule 2019-2020
    MOTION: “The board approves plan to move January 2020 meeting to Juneau to coincide with UA Impact legislative fly-in.”

2:30 p.m.

  1. Good of the Order - Roundtable

3 p.m.

  1. Recess Meeting

Event::     RA Reception in Hess Rec Center*

Event::     UAF Women’s Swimming Alumni Meet++

Event::     UAF Women’s Swimming After party in the Pub++

 

Saturday, October 5

10 a.m.

  1. Continue any unfinished old business

NEW BUSINESS

10:30 a.m.

  1. Benefactor Fund ad hoc Committee Discussion
    MOTION: “The board approves definition and process outlined in committee recommendation.” ATTACHMENT

11:00 a.m.

  1. Benefactor Fund Request for Alumni Trail—Discussion & possible action
    MOTION “The board approves the Benefactor Fund request.”
    ATTACHMENT

11:30 a.m.

  1. Title IX Presentation – Culture of Respect/Bullying
    UAF’s Margo Griffith/Dept. of Equity and Compliance

1:00 p.m.

  • Lunch/break - alumni lounge

1:30 p.m.

  1. Discussion – Create Strategic Plan ad hoc committee
    MOTION: “The board approves ad hoc committee to update Strategic Plan.”

2:00 p.m.

  1. Governance Committee-Review MOA with new board members

2:30 p.m.

  1. Finish any remaining new business

2:45 p.m.

  1. Good of the Order

3:00 p.m.

  1. Adjourn
    MOTION: “The UAFAA Board Adjourns.”
Future Meetings and Events
2019
Date Meeting/Event
Sept. 19 Chancellor Convocation
October 4-5 UAFAA fall meeting in Fairbanks*
Nov. 7-8 BOR meeting, Anchorage

*Board Member attendance required 
++Voluntary attendance 

 

2020
Date Meeting/Event
Jan. 17 BOR meeting, Anchorage
Jan. 25 UAFAA Winter Teleconference*
Feb. 20-21 BOR meeting, Fairbanks
Feb. 8 Blue & Gold Celebration and Alumni Awards++
Feb. TBD UA Impact legislative fly-in
April 24-25 UAFAA spring meeting*
May 2 Commencement
June 4 BOR meeting, Anchorage
July TBD Nanook Rendezvous Reunion++
Sept. TBD UAFAA fall meeting*
Sept. 10-11 BOR meeting, Juneau
Nov. 5-6 BOR meeting, Fairbanks

*Board Member attendance required 
++Voluntary attendance