Academic scheduling

Starting Fall 2023, Directed and Individual Studies must be submitted by the first Friday of full semester instruction. These courses should not be scheduled until registration opens for the semester they will be offered.

Individual and Directed Studies are now to be scheduled through CLSS and students will register for these sections in UAOnline. An Individual Study Syllabus Submission form is required only for Individual Studies (course number ending in 97) and submission is required after the CRN is created.

Instructions for adding Directed/Individual Study in CLSS located under How To's. Individual and Directed Studies should only be added in CLSS during Refine Mode, and only after registration has begun. If these are listed while in Design Mode, the Academic Scheduling Specialist will remove them from the schedule.

CLSS Missing Instructor Approval Form - This form is used to create an instructor in Banner, please get in touch with the Curriculum Management Team before filling out this form to verify the individual is not already and instructor in Banner.

Missing Location in CLSS Form - Don't hesitate to get in touch with the Curriculum Management Team before filling out the form to verify the location doesn't already exist in the system.

Request to Add or Remove a CLSS Scheduler - Required before an individual can access CLSS.

Special topics must receive full approval before being added to the schedule or advertised. These courses can only be taught once, with the exception of 500-level courses.

Proposal:

Special Topics -93 due two weeks prior to the first day of instruction

Trial courses must receive full approval before being added to the schedule or advertised.

Proposal:

Trial Course -94 Trial courses may be taught a maximum of three times and are due the 1st Friday in November.

Meeting #60 - No classes Tuesdays & Thursdays 1p - 2p and 15 minute passing time between classes

Natural Science GER Corequisite Memo

Meeting #77 - Restriction of cross-listing/stacking of 500-level courses

Meeting #250 - Motion to update regulations on cross-listing and stacked courses

Meeting #272 - Motion to require instructor permission to add spring and fall classes during week 2 of the add/drop period

The following information is primarily derived from past Faculty Senate actions and is assembled here to guide course schedules. These guidelines apply specifically to sections scheduled in general classrooms, which are managed by the Registrar’s Office through Academic Scheduling and are available for use by all departments and events scheduling.

1. Course Approval

• Courses for the upcoming semester must be offered as approved by the Faculty Senate.

2. Contact Hours

• The number of lecture and laboratory hours per week must match the approved course requirements. Departments will be asked to correct any discrepancies before publication. Refer to the catalog for approved credit hours and corresponding contact hours.
• Required Contact Minutes: The minimum number of contact minutes of instruction per lecture hour of credit for UAF is 800 minutes plus final examinations.
  • Classes meet 60 minutes per week for each lecture credit hour. Example: 3 credits = 180 minutes per week.
  • Laboratory classes meet 60 minutes per week for each laboratory credit hour.

3. Standard Times

• Classes with 3 hours of lecture per week must follow the approved meeting time patterns listed below. Classes with more or less than 3 hours of lecture per week must also fall within these patterns.
  • 3 credit lecture classes wishing to meet one day a week must meet in the evenings or on weekends.
• Classes must begin at the times listed below regardless of credit hours or length. Non-conforming classes may need to change their time to adhere to standard times.

Approved Meeting Patterns:

• Monday, Wednesday, Friday (MWF): (60-minute periods)
  • 8:00 am - 9:00 am
  • 9:15 am - 10:15 am
  • 10:30 am - 11:30 am
  • 11:45 am - 12:45 pm
  • 1:00 pm - 2:00 pm
  • 2:15 pm - 3:15 pm
  • 3:30 pm - 4:30 pm
  • 4:40 pm - 5:40 pm
  • 5:50 pm - 6:50 pm
• Tuesday, Thursday (TR): (90-minute periods)
  • 8:00 am - 9:30 am
  • 9:45 am - 11:15 am
  • 11:30 am - 1:00 pm
  • 2:00 pm - 3:30 pm
  • 3:40 pm - 5:10 pm
  • 5:20 pm - 6:50 pm
  • Faculty Senate Meeting #60 - No classes between 1:00 pm and 2:00 pm (reserved for meetings, convocations, etc.)

Evening and Weekend Classes:

• Classes starting after 5:50 pm on MWF or after 5:20 pm on TR are considered evening classes.
• Evening and weekend classes are not required to use set meeting times.
• General-use classrooms for evening and weekend classes are assigned on a space-available basis.

Arranging Class Times/Distribution of Sections:

• Departments must distribute courses equally between MWF and TR. Equal distribution means 50% of a department’s sections on MWF and 50% on TR.
• No more than 70% of sections should be scheduled during peak times in rooms with 50+ seating capacity. Academic Scheduling can provide details for achieving necessary reductions.
• Departments should balance MWF and TR classes, utilizing early morning and late afternoon times to best use classroom space.
• Core, degree-required classes, and multiple sections of the same class should be scheduled at different times.

Prime Class Times:

• Mon, Wed, Fri: 10:30 am - 4:30 pm
• Tues, Thurs: 9:45 am - 3:30 pm
  • A class may not be moved into prime time unless another class of similar size/function is moved out by the department.

Labs:

• Labs longer than one period per day must start at the beginning of class period times.
• Lab "hours" are 60 minutes instead of 50 minutes.
• Labs using general-use classrooms cannot be scheduled during prime times unless they follow approved meeting time patterns.

Special Room Assignment Needs:

• Established priorities should be followed to plan a workable schedule considering student needs and classroom utilization during prime times.
• Requests for specific rooms will be accommodated on a space-available basis.
• If the requested space is unavailable, a similar location will be assigned, which may not meet specific equipment or needs.

4. Maximum Enrollment

• Accurate estimates of expected class size help select the proper classroom size and reduce room changes after the semester starts.
• Consult Academic Scheduling when significantly increasing enrollment or consolidating sections to ensure classroom availability.
• Enrollment history or anticipated increases will be used to determine classroom size. Enrollment limits should be reviewed and adjusted based on actual previous term enrollments, with an estimated increase no more than 15%. Justification is required for increases greater than 15%.

5. Special Topics Courses

• Follow the guidelines described in the Faculty Senate Manual.
• Submit special topics courses in CourseLeaf before the deadline.
• Full approval is required from the Office of the Registrar before creating the course.
• Special topics can only be offered once (500-level exempt), per Faculty Senate Motion #250.

6. Course Fees

• The UAF Bursar’s Office will add special fees associated with each class.
• Deadlines for fee requests and approvals:
  • Spring: September 1
  • Summer & Fall: December 1 (Memo for VCAS 11/21/06)
• Only fees listed in the current catalog or approved by the Vice Chancellor for Administration will appear in the class schedule.

Meeting types are used alongside session and schedule types:

• (Class): Meeting is held Face-to-Face.
• (Arranged): Meeting is Arranged.
• Seminar (no parentheses): Schedule type is a seminar.
• (Audio Conference): Meeting is held via Audio Conference, distinct from Zoom.
• (Video Conference): Meeting is held in a specific location like a classroom; students must attend in person (not distance learning).
• (Lab): Meeting type is a Lab, and Schedule Type is Combined Lecture/Lab.
• Lab (no parentheses): Schedule type is a Lab.
• (Web-based): Meeting is held online, either synchronously or recorded for asynchronous viewing.
• Studio (no parentheses): Schedule type is a Studio.
• (Field): Meeting type is fieldwork.
• Field (no parentheses): Schedule type is Field.
• Thesis (no parentheses): Schedule type is Thesis.
• Research (no parentheses): Schedule type is Research.

Starting Spring 2025, all UAF-owned and long-term leased locations have been recoded to align with Facility Services building codes in CLSS and 25Live. This change aims to eliminate duplication in systems, improve reporting, and enhance maintenance:

List of New Building Codes

• Office of the Chancellor Memo: Clery Act Compliance and Authority 
  
  
• Memo: Location Data Requirements for Clery Act Compliance