Registration and records
Registration
Degree Students
Degree Students who have been accepted a certificate or degree program register in UAOnline, after meeting with their advisor, on the first day of priority registration.
- Apply for Admission
- Apply for admissions if you are not currently admitted to a certificate or degree program
- Complete math and writing placement requirements
- Review your academic progress in DegreeWorks.
- Go to DegreeWorks to review your progress before you meet with you advisor
- Meet with your academic advisor
- If you're not sure who your academic advisor is search for them on Nanook Navigator
If you have completed steps 1-3, you are ready to register. See the Schedule Planner tab above
Graduate Students
First-semester graduate students
- Meet with your academic advisor. If you are unsure who your advisor is, talk to your academic department.
- Register for classes in UAOnline. See the Schedule Planner tab above.
Continuing graduate students:
- Consult with your committee chair before registering.
- Register for classes in UAOnline.
All Graduate Students
Nondegree Students
Nondegree students are students who are not working toward a degree and have not been accepted to a certificate or degree program.
Nondegree students are:
- Required to meet all course prerequisites including taking placement exams for writing and math.
- For 600-level courses, nondegree students may be required to provide supporting documentation that shows they have suitable knowledge to successfully participate in the course.
- If a nondegree students does not meet the prerequisites and/or restrictions for the course they will need to reach out to the instructor for permission to register.
- Non eligible for financial aid.
Continuing nondegree students:
- Confirm you are an active nondegree student and do not have any current registration holds.
- Register in UAOnline.
New or returning nondegree students:
- Complete the free application to become a nondegree student at UAF.
- For any help applying or registering, please contact the Office of the Registrar.
After You've Registered
- Pay tuition and fees by the deadline. A copy of your class schedule and estimate of tuition and fees can be obtained from UAOnline.
- Attend classes beginning the first day of instruction.
- In person classes may have an online component. Verify with your instructor where to log on, ie Canvas, Google Classroom, Zoom, etc.
Note: You may be dropped if you do not attend the first class meeting without prior approval from your instructor.
I'm not able to register online. Why not?
There can be a number of reasons:
- Are you a non-degree student who hasn't taken courses within the last two years? Visit the Office of Admissions Application page, select "Apply Now!" then select UAF and proceed to create an account. When prompted, submit an application as a non-degree student. The non-degree application is free and is normally processed within 24 hours.
- Have you met with your advisor to discuss registration for the upcoming term? If not, make an appointment with them today.
- Do you meet the placement requirements or prerequisites? If not, speak with your advisor about the next steps to take.
- Do you have holds on your account?
- Check your registration eligibility in UAOnline.
- Select "View Holds" and contact the office where the hold originated.
- If you have a registration hold, you may not register until the hold is removed by the initiating office. For other problems, contact the Office of the Registrar at 907-474-6300.
Add/Drop a class
You can add and/or drop courses in the UAOnline through the last day of registration for full-term courses (see the academic calendar). If the class is a late-start class, you may need to make changes in person and complete an add/drop form. If you are requesting to add a course after the add/drop deadline, you will need to submit a “Request for Late Registration” form.
- After the first Friday of the semester, students will need faculty approval to add all 100- and 200-level courses and any Math or Stat course to their schedule. Students will need to email their instructors to request permission, and instructors can approve students to enroll through UA Online.
- Pay attention to the drop dates -- they affect refunds.
Appeals for late withdrawal and late audits must be submitted within 30 days of the start of the following semester. A written statement explaining the extenuating circumstances behind the request and supporting documentation should be submitted with your form. Contact the Office of the Registrar for more information.
The credit/no credit option enables you to enroll in courses without affecting your overall GPA. One elective course per semester can be taken under this option. You must apply for the option by the third Friday after the first day of instruction.
Directed study courses allow a student to work individually with an instructor to enroll in a catalog course not offered in the regular schedule. For example, a directed study proposal may be approved if the course is not offered that semester and the student needs to complete it in order to graduate.
The title for a directed study course will include "DS." Students can register for directed study courses through UAOnline. To set up a directed study course, contact the appropriate department administrator to initiate the course creation in CLSS for approval.
Individual study courses allow students to deepen their knowledge in areas not covered in the current catalog.
Students who wish to pursue an individual study must present a brief proposal and syllabus to the appropriate faculty member for review. The syllabus must then be submitted by the faculty member. Individual study courses are identified by course numbers ending in "97."
Students can register for individual study courses through UAOnline. To set up an individual study course, contact the appropriate department administrator to initiate the course creation in CLSS for approval.
Permission-Only Classes
To register for a class with a restriction, contact the instructor or the department offering the course about getting permission, which they can enter in UAOnline. Once permission is granted you can register for the course on UAOnline.
Auditing a Class
Students who want to enroll in one or more courses for informational purposes may register as an auditor if space is available and auditing is permitted in the class. You pay the standard tuition and fees for the course, but the credits are not included in the computation of study load for full-time/part-time determination or financial aid. If you want to audit a course for which you are already registered for credit, you must make the change by the add/drop deadline.
Mandatory Course Placement
Make sure you've met writing and math placement requirements and prerequisites or you may not be able to register for some courses. See current placement information in the UAF catalog.
Credit/No-Credit Option
The credit/no-credit option enables you to enroll in courses without affecting your overall GPA. One elective course per semester can be taken under this option. You must apply for the option by Friday after the add/drop deadline. Credit/no-credit option forms are available online or at the Office of the Registrar.
Overloads
Students who wish to take more than 18 credits in a regular semester must have a cumulative GPA of 3.0 or higher. Any student in good standing seeking an overload of 19 to 23 credits must get advisor approval; for more than 23 credits, or for any student with less than a 3.0 GPA, the dean of the student's college or school must also approve.
Called to Active Duty or Other Military Orders
If you receive military orders that will impact your ability to finish the semester, UAF will work with you. Contact the Office of the Registrar to discuss your options. Depending on your circumstances we may approve a late drop or withdrawal, with or without a refund of tuition and fees.
UAF allows all undergraduate students to return to school for up to two years without reapplying for admission. If you have an absence of fewer than two years, please see your advisor and register when registration opens. If you need additional time away from your program due to military service, you can request an extension by contacting the Office of the Registrar at uaf-registrar@alaska.edu.
Any graduate student needing to take time off for military obligations can file a leave of absence and should contact the Graduate School at uaf-grad-school@alaska.edu.
Cancelled Classes
If you are registered for a class that is canceled for low enrollment or other reasons, you will be notified by email. You will not be charged for the course and will receive a refund if you have already paid.
Making Changes in UAOnline
For full-term courses, you can add and/or drop courses in UAOnline through the last day of registration (see the Academic Calendar). Make sure to pay any tuition and fees by the fee payment deadline.
Making Registration Changes in Person
If the class is a late-start class, or you are making changes after the last day of registration and fee payment, you will need to make changes using a form.
- Complete an add/drop form (.pdf) and email the completed form with any required signatures to us at uaf-registrar@alaska.edu.
- The signature of the course instructor is required after the last day of registration.
- Pay attention to the drop dates — they affect refunds.
Dropping courses meeting less than a full semester:
- Courses meeting for four weeks or more, but less than a full semester must be dropped within five business days of the first class to receive a full refund.
- Courses meeting for less than four weeks must be dropped on the first day of class for a full refund.
- Evening and weekend courses beginning after the deadline for adding classes and late registration must be dropped the next business day for a full refund.
Dropping Courses meeting less than a full semester
- Courses meeting for four weeks or more, but less than a full semester must be dropped within five business days of the first class to receive a full refund.
- Courses meeting for less than four weeks must be dropped on the first day of class for a full refund.
- Evening and weekend courses beginning after the deadline for adding classes and late registration must be dropped the next business day for a full refund.
Withdrawing From Courses
Withdrawing from courses meeting for the full semester:
- Please look for the deadlines to withdraw on the academic calendar.
- You may withdraw in UAOnline or submit a withdrawal form to the Office of the Registrar.
Withdrawing from courses meeting less than a full semester:
- For courses lasting less than a full semester, withdrawals must be requested before 60% of the scheduled length of the course has elapsed.
- Contact the Office of the Registrar for the exact withdrawal deadline date for a specific less-than-full semester course.
Withdrawing from variable credit courses
- For variable credit courses, you cannot reduce the number of credits that you are currently registered for after the add/drop deadline. You may still withdraw entirely from the course.
Withdrawing after the deadline:
- Course withdrawals after the withdrawal deadline are allowed only in exceptional cases and for serious and compelling reasons.
- Approval is not automatic, and you will need to complete the Appeal for Late Withdraw form and provide documented evidence to support your request. Acceptable serious and compelling reasons may include:
- death in the student's immediate family;
- medical emergency for the student or immediate family; and
- factors outside the student's control (e.g., fire or flood).
What is a course override?
In some cases, your instructor may need to grant you a course override before you are allowed to register for a specific section. Common reasons for course overrides include:
- approval for waiver of a class prerequisite
- instructor or department approval required for registration courses is restricted to certain majors, class standing, etc.
- approval for a time conflict
- approval to register for a closed (full) class
- permission to add a class from the wait list
Only the primary instructor of the course can approve a course override for you.
Records
An enrollment verification confirms your current or previous enrollment status with the university. UAF has partnered with National Student Clearinghouse (NSC) to provide proof of enrollment electronically.
To obtain your official enrollment verification certificate, please login to NSC Myhub and follow these steps:
- Select “Enrollment History” to view your enrollment for each semester
- Click on the and “Download Certificate” button. Select “University of Alaska, Fairbanks” in the Select a School field and either “All Enrollment Certifications” or “Current Enrollment Certificate” in the Select a Certificate Type
- Select “Download Certificate” to view your certificate. You may save or print this enrollment certificate
If the enrollment history on your certificate is not up-to-date, it is possible UAF has not submitted an enrollment report to the NSC for the semester or since you last made registration changes. We submit reports to the NSC once a month beginning the third week of the semester.
For situations when the NSC verification is not available, does not accurately reflect your current enrollment or is accepted (i.e. military), please submit an Enrollment Verification form. You may attach additional documents if necessary. A manual enrollment verification can only be processed for the current semester. If enrollment verification is required for past semesters, you must order an official transcript.
Alaska Permanent Fund Dividend:
- Students must submit AK PFD form #04304 directly to the Office of the Registrar for processing.
- The form will be processed and sent directly to the AK Department of Revenue PFD Division within 3 business days. We do not release the form back to the student.
Under the Family Educational Rights and Privacy Act, the university may release, without consent, certain directory information. The following information is designated as directory information by the university:
- Names of students
- Dates of attendance at the university
- Program/major field(s) of study
- Degrees and certificates received, including dates
- Participation in officially recognized university activities
- Academic and co-curricular awards, honors and scholarships received, and dates received
- Weight and height of students on athletic teams
- Students' email addresses
- Hometown, city and state of students
Students may enable or disable their student directory hold through UAOnline.
Students who want to allow another individual to access their student or financial information related to the University of Alaska Fairbanks can complete the FERPA release form and submit it to the Office of the Registrar.
There are only two valid reasons for appeal of a grade: (1) an error in calculation of the grade, or (2) arbitrary and capricious grading. Evidence of either must be documented for an appeal to be successful. A student who wishes to appeal a faculty decision on a final grade must submit a grade appeal form. Merely wanting a higher grade is not sufficient grounds to justify an appeal.
Appeals must be received within 30 class days after the beginning of the next regular semester. By submitting a grade appeal, the student acknowledges that no additional mechanisms exist within the university for the review of the grade, and that the university's administration can't influence or affect the outcome of the review. Students interested in filing a grade appeal should review the process then complete the grade appeal form to be submitted with supporting documentation to the department chair with a copy to the dean of the college or school in which the course was offered.
Updating Personal Information
Changes to the following information can be made via UAOnline:
- Address (Mailing and Permanent)
- Personal email
- Phone
- Preferred first name
- Gender
- Pronouns
- Ethnicity/Race
- Veterans Classification
- Disability Status
- Student Directory Hold - Enable or Disable
- Emergency Contacts (Select the "Personal Information" tab to make changes to these)
Note: Instructions are available for how to forward your UAF-assigned email address.
The following changes must be made in writing:
- Legal Name
This is how your name appears on your official records, such as transcripts. If your name is listed incorrectly, please inform the Office of the Registrar and complete the UA Request for Change form with proper documentation. - Major
To change your major, you must submit a UAF Add or Change Major form.
Student Directory Hold
The university may release certain directory information to the public on a routine basis unless a student requests the university not release it. This is called a confidential hold. Students may enable or disable their student directory hold through UAOnline. Visit the FERPA site for more about directory information.
- Login to UAOnline and select “Student”
- Select “Change Student Directory Hold Information”
- Click “Add Directory Hold” to make your record confidential
- To remove, click “Remove Directory Hold”
All of our general forms can be found in our Forms for students area.
