Hess Recreation Center & MBS Tabling

Opened in 1970, in the Moore, Bartlett, Skarland Complex, the Hess Recreation Center was originally designed as a dining hall and called the Harriet and Luther Hess Dining Commons. It currently serves as a gathering area for social events, conferences, training sessions, and many other events. Furthermore, Hess Commons is a connection point between Moore, Bartlett, and Skarland Halls, and groups often find tabling in this area as a useful way to connect with others.

Reserve

Complete this form to request your event space/dates in the Hess Rec Center and/or the MBS Lobby.
The MBS Lobby is reserved for tabling events only.

Reservation request

 

Dining and Catering

All catering must be arranged through UAF Dining Services. Be advised that Dining Services is the sole food provider for on-campus events. A Food Waiver Request Form must be submitted when there are donations or food is not being provided by Dining Services. For more information, please contact Dining Services at 907-474-6661.
Please note, this includes MBS tabling.

Learn More

Events Calendar

Check out our events calendar to see if your event time and date is available.

Rates for Hess Rec Center

Deposit of $250 for non-university affiliates.

No deposit required for students, student organizations, and direct university affiliates.

Rates
*Rates are subject to change
UAF Non-Affiliate  UAF Affiliate 
Hess Rec Center and Conference  $50 / per hour
$250 / per day
No Charge for 1 use per month
($50 per additional event in cases of multiple events in the same month)
Hess Rec Conference Room $20 / per hour
$100 / per day
No Charge for 1 use per month
($50 per additional event in cases of multiple events in the same month)
Audio Visual Equipment / Sound Booth
(operator not provided)
Basic equipment includes laptops, projectors, sound systems, microphones, etc.
$10 flat fee in addition to Set Up/Take Down charges for use of AV equipment.
$10 / per item No Charge Applied
Set-Up
Basic equipment includes tables, chairs, table cloths, presentations, etc.
$15 / per hour No Charge Applied
Take-Down
Basic services includes taking out trash, vacuuming, sweeping, kitchen clean-up, etc.
$15 / per hour No Charge Applied
On-Site Staffing
Staff would provide assistance with AV equipment, and/or other requests throughout event.
$15 / per hour No Charge Applied

Event Planning Set Up

We have 2 main spaces for use in the Hess Rec, as well as tabling options within the Hess Commons (MBS Lobby). The Hess Rec Conference Room seats 12 individuals at the table or up to 20 individuals in the room. The main Hess Rec Center has a seating area that can house up to 200 people seated or up to 400 standing for dances or special occasions. The main auditorium has staging, chairs, and customizable layouts to best suit your event needs. Tabling is available to individuals/organizations for up to two times per month.

For larger events in the Hess Rec Center, determining room arrangements through our office will be simplified if you plan in advance how you want the room to look. Include what elements you feel are necessary to achieve your event goals. Consider items such as food, tables, staging, sound equipment, etc. We can guide you through this process as well for your convenience. 

Event Approval Checklist

  • Event request form submitted a minimum of 2 weeks before the proposed date
  • Contact information of person leading the event
  • Name of event
  • Detailed description of event
  • Date of event
  • Start/finish times (including set up/tear down)
  • Alternative date
  • Approximate number of people
  • Materials needed for set up (i.e. projectors, computers, tables, chairs, etc.)
  • General plan for set up 
  • Event does not include any prohibited Hess Rec activities

Hess Rec Center Expectations

Please Note: Deposit will not be refunded if expectations are not met. *Restriction of usage may apply to UAF Affiliates.

  • Leave the space as clean as you found it or better, ensuring that you remove all of your items from the area
  • Put away all equipment in the place you found it
  • Sweep floors with push broom
  • Stack chairs neatly on carts and put away in back room
  • Do not use any equipment you are not authorized to use
  • You assume responsibility for the actions of the guests attending your event
  • Report any damages to space before/after event

MBS Tabling Expectations

Tabling space in the MBS Lobby may be reserved for recruitment, fundraising, distribution of information, and promotion of special events. It's available to student organizations, UAF departments, campus organizations, and the outside community.

The following is the MBS Lobby’s tabling policy; please read this information carefully as all violations of the policy will be documented and privileges may be suspended.

  • MBS tabling space is available throughout the year. However, reservation requests may be denied if there is a prior reservation, the requested event conflicts with Department of Residence Life or University-sponsored events (i.e. Traditions), or requests fall during weeks of final examinations.
  • Organizations have the ability to reserve the MBS tabling space two times per month at no charge. The table will include one 6-foot table and two chairs. Any additional equipment must be requested and may not be guaranteed.
  • Organizations reserving tabling space must specify and abide by a starting and ending time for the reservation. Organizations that are not at their booth space 30 minutes after the start time of the reservation may lose the reservation for that day.
  • Literature may be placed on the table for interested parties to take at their discretion; it cannot be handed directly to the individual unless the individual requests the literature.
  • Free dispensing or sale of any food or beverages (including candy) is prohibited except when a food waiver approval has been obtained from Dining Services. The food waiver must be present at the table at all times. Please follow the instructions on the Food and Beverage Application Form to submit your request.
  • Reservation requests are processed on a first come first serve basis; pre-assigned spaces are not available.
  • A member of the group must be present at the table at all times. Unattended tables are not permitted.
  • Organizations are expected to stay within their assigned space. If additional space is necessary, it must be approved by the Department of Residence Life.
  • Do not remove chairs from other tables. If you need more chairs, please include this information in your request in the reservation form. Lounge furniture is not to be moved and used for tabling purposes.
  • The tabling space has two 110V outlets available on the column next to the table. Organizations may use this outlet, but may not ‘daisy-chain’ extension cords. Any extension cord will need to be plugged into a surge protector. Cords may also not be a tripping hazard or cross the lobby without proper safety measures. If any special arrangement is needed, please include in your reservation request.
  • Nothing may be fastened to columns, walls or chairs. One poster or banner may be affixed only to the front of your table and/or to an easel immediately next to your table. Please remove all tape on the easel. All banners and other materials will be disposed of after the table has been vacated. A/V equipment must fit inside the tabling area, not obstruct traffic flow, and not exceed reasonable sound level (as determined by staff).

If you have any questions, email Tyler Vollmer at tfvollmer@alaska.edu.

 

Prohibited Activities

  • Athletic sporting events
  • Alcohol consumption without waiver
  • Soliciting students to purchase items
  • Gambling
  • Unapproved movie screenings