Moving in guide
Get packed, it's time to move into your residence hall! Make sure that you have a valid housing contract for the term that you're moving into, and prepare to enjoy the true college experience at the University of Alaska Fairbanks.
NANOOKS CARE COMPACT:Read and sign the Nanooks Care Compact by August 14 or 48 hours prior to arrival on campus. You can find it by:
- Logging into your MyHousing Portal
- Under the 'Applications and Forms' tab, select "UAF RL Nanooks Care Compact"
- Read, sign and submit
MOVE-IN APPOINTMENT:Pre-schedule your move-in date/time using the links below:
You will need a PolarExpress to access your hall and to use your meal plan. If you do not have a PolarExpress card please submit the Campus Housing PolarExpress Form immediately. We will have your card printed and get it to you at your check-in appointment.
Everywell COVID-19 Test
If you took home an Everywell COVID-19 test, take the test 72 hours before returning to campus.
Here’s what you need to do to collect your sample and ship your sample:
- Create an account at everlywell.com/register and register your test kit.
- Watch the collection video at everlywell.com/collect.
- Fill out the kit ID sticker. Write your full name, date of birth, and date of collection (day you took the test). Make sure the sticker information matches your register information.
- Collect the sample by inserting the swab 1 inch in your nostril and rotating it three times.
- Assemble your shipping box, disinfect the mailer, and ship your sample.
- Monitor your kit status through email and text. Test results available 24-48 hours of the lab receiving your sample.
Please read the instructions provided with the kit closely. For additional help check out:
- COVID-19 Home Test Kit Overview - In this course, you’ll find helpful information on test taker registration, sample collection, shipping tips, and accessing results.
- Lens Overview - In this course, you’ll find helpful information on setting up your account and navigating Lens, Everlywell’s results reporting platform.
For additional information and FAQs, be sure to check out Enterprise Help Center.
If You Do Not Have an Everywell COVID-19 Test
If you did not take home an Everlywell COVID-19 testing kit, please arrive with a COVID-19 negative test when returning to campus, which can be taken up to 72 hours in advance of travel.
If you are arriving from outside Alaska, you can obtain a test at the airport. As a UAF student, you qualify as an Alaska resident for testing purposes, and can take a test at the airport for free. Click here for a personalized verification letter (under “Travel and arriving at UAF”). The letter will attest that you are a current student and therefore have Alaska resident status.
Students can also schedule an appointment with Student Health and Counseling Center (SHCC) to get tested before you arrive on campus; you can call them at (907) 474 -7043 or make an appointment to get tested using the Patient Portal. (If you’re local, please consider arranging to take the test 72 hours prior to checking into your room assignment with SHCC as it will help with the overall flow of testing.)
All students (both in state and out) should receive their second test 5-10 days days after arriving on campus. Students traveling into the state must remain in their campus housing until they receive the results of a second negative test.
Until you receive a second negative test result, please observe strict social distancing.
If you have previously tested positive
If you have previously tested positive, upload your results to SHCC using the Patient Portal.
You do not need to have two negative test results or minimize interactions and strict social distance.
All check-in appointments:
Please follow the directional signs for parking and check-in, and ensure that only the student checking in approaches a check-in area. Please have:
- Face covering
- State issued ID
- Working cell phone (If you don’t have a cell phone, reach out to us and we’ll work with you to schedule an alternative method of contact.)
- Monday - Friday, 8 a.m. - 5 p.m.: Check in at a common desk in the MBS lobby. Park in the front lot (6S) and enter the lobby through the main front doors.
- After Hours: Come in through the MBS lobby and call your hall number, listed on the inside door.
- Moore cell phone: (907) 378-6105
- Bartlett cell phone: (907) 322-7300
- Skarland cell phone: (907) 378-6055
Cutler, McIntosh, or Wickersham check-in:
Go to the parking lot nearest to your building, call the RA on duty number listed on the door(s), and then you’ll be walked through the following steps with an RA (Resident Assistant).
- Cutler cell phone: (907) 460-2177
- McIntosh and Wickersham cell phone: (907) 712-7632
When checking you in, the RA will:
- Confirm your ID via your state issued ID, or ask you other personally identifiable information
- Walk you through your RCR (room condition report)
- Confirm the following information on file:
A staff member will then give you your key and PolarExpress, and provide instructions to move into the room. You’ll need your state ID to receive your PolarExpress ID.
1) Learn About Orientation
Learn more about fall/spring opening day activities by reading about our student, family and parent orientation.
2) Submit Health Records
Students living in UAF housing are required to submit documentation of certain immunization and tuberculosis screening. See Required Immunizationa and TB Testing for information and online form. In addition, students living in housing must sign the meningococcal meningitis information document.
3) Check Your Insurance
Check your family's homeowners' or apartment renter's insurance policy to make sure valuables you bring to campus will be covered.
4) Know Your Room Assignment
After learning your room assignment (available two weeks after submitting your applications), login to your Nanook Housing portal to view your housing status and your designated check-in day and time.
5) Set Up Your New Mailing Address and Shipping Ahead of Time
The campus post office provides boxes for on-campus residents. If you plan to receive mail or packages while living on campus, you must register for a Campus Mail Box. Please go to the UAF Campus Mail Center for more information on how to register for a Campus Mail Box. After you register for a Campus Mail Box, you will receive a physical address to receive private carrier packages.
6) Connect with Your Roommate(s) (only valid for Cutler in Fall 2020)
After learning your roommate's name(s), reach out to your roommate(s)! Share academic plans, common interests, and what each of you will contribute to your room's set-up. Check-out more about living with a roommate here. We know you're excited about personalizing your space on campus, but keep in mind that your room will be a shared living space, make sure you set ground rules before move-in.
7) Figure Out What to Pack
Review our items to bring checklists for items you should bring, and things not to forget. Most students bring too much stuff. The best advice we've heard is to set out everything you want to bring, then pack and bring one-half of the total.
8) Arriving on Campus
Look over the UAF Campus Map. Since campus is a big place you'll want to know where to go, but don't worry too much about getting lost, there will be lots of signs and people to help get you to the right place.
Each individual resident will need to submit an Exception to Housing Agreement to arrive on campus before the official move in day.
The form can be found under the Applications and Forms tab in the housing portal. You will have an opportunity to attach a copy of your class schedule under the "questions" section of the form.
Early arrival students will have their early arrival fees charged to their student account.
Individual students who arrive early for any reason will be charged a flat rate of $28.00 per person/per night.
Any early arrival requests received after August 1 will be considered on a case by case basis and are not guaranteed.
Early arrival students may be housed in a termporary room until they are transitioned to their fall/spring room assignment.
Early arrival requests will not be processed if the resident has not submitted a housing application.
Communicating any changes as soon as possible to us is crucial to ensure we can provide you the best possible service.
REV-IT-UP move-in event
The event is designed for first year students moving into Moore and Skarland. Staff are on hand to help move residents into their rooms. In an effort to simplify your transition to campus, services are set up in the MBS Complex. All residents are welcome to attend Rev-It-Up to take care of University business. This event will be adapted for Fall 2020 due to COVID-19 requirements.
For technology information and what technology to bring (and not to bring).
Peer Mentors are available to help you learn subjects from accounting to foreign languages.
Automatic coffee makers, air popcorn popper, refrigerators (which do not exceed 3 1/2 feet in height), microwave ovens smaller than 1 cubic foot (1,000 watts) are permitted within individual rooms/apartments.
To request a room a change after you move in, you can use the Room Swap or Even Room Swap program.