Travel
Major account classification for travel expenditures of UA employees, students and board members. For volunteer, guest and vendor travel see the Contractual Service account codes. Entries for budget, payroll or accounting purposes may not be made to this code. This group includes transportation, lodging, meals and other incidental travel expenses incurred by an individual on official travel status while away from a permanently assigned duty station.
Two main account codes are used for budgeting purposes only. No travel expenditures should ever be charged to these two account codes.
For travel expenditures budget entry purposes only by chief financial officers of MAUs and Statewide Budget.
For travel expenditures budget entry purposes only by grants and contracts personnel and Statewide Budget.
Foreign Travel
Expenditures to this sub account group represents expenditures for UA employees and students for travel to, from, within or between foreign countries (including Canada). Visiting professionals are accounted for with contractual services account code 3009.
Expenditures for international travel for the purpose of administering work in connection with university programs or projects.
Expenditures for international travel for the purpose of performing programmatic work or field work.
Expenditures for international travel for the purpose of attending conferences, seminars,
workshops or other educational programs involving technical training, job enrichment,
or career or staff development.
Expenditures for international travel for the purpose of participating in athletic competitions.
Expenditures for international travel for the purpose of UA instructional delivery
by university faculty or staff to university students.
Expenditures for international travel incurred by UA students while obtaining instruction;
this includes internships, student teaching, non-athletic competitions, conferences,
workshops and seminars. Do not use this account code for travel related employment
(e.g. traveling in the capacity of a student employee).
Local Travel
Expenditures to this sub account group represent expenditures for individuals for transportation within the local area surrounding the MAU they are performing work for or are employed by. For travel outside the local area but within Alaska see the 2US sub account group for the appropriate account codes.
Expenditures for transportation costs associated with travel within the local area surrounding the campus that the individual is employed by.
Mileage cost paid to employees over the federal rate or taxable mileage cost paid to employees.
Other Travel
Expenditures to this sub account group represents expenditures for the travel costs of potential student athletes or potential UA employees or for the relocation expenses for new or current UA employees.
Third Party reimbursements of UA travel expenses.
Expenditures for costs, above and beyond regular dependent care, while in travel status and are reimbursable as a taxable allowance not to exceed the total trip allowance of the number of business days times $75. This allowance is only reimbursable to UA employees.
US Travel
Expenditures to this sub account group represents expenditures for UA employees, students and board members for travel to, from, within or between States within the United States (including Alaska and US territories). Visiting professionals are accounted for with contractual services account code 3009.