Move-in Guide


 

Get packed, it's time to move into your residence hall! Make sure that you have a valid housing contract, and prepare to enjoy the true college experience at the University of Alaska Fairbanks.

 

 

How to Move In

 

Confirm your Room Assignment and Check-in Time

Log in to your MyHousing Portal, check your assignment information carefully and make sure everything looks correct. You can schedule a check-in time when you confirm your assignment.

Go to MyHousing Portal

 

Submit your Health Records

Per Board of Regents' policy 09.11.010, all students living in high density campus housing must provide immunization documentation to the Student Health and Counseling Center to show that they're compliant with the immunization requirements.

Immunization Requirements:
  • Meningococcal (MCV4) (Last one administered after the age of 16. Required for those 16-20 years of age.)
  • Tetanus (Tdap, TD) (Last one administered in the last 10 years.)
  • 2 Mumps, Measles, Rubella (MMR)
  • Tuberculosis Skin Test (TB) (Required with initial move-in.)
 How to upload your records:
  • Sign into your Patient Portal.
  • Log in using your UA student ID number and password.
  • Enter your birthdate.
  • The next page will provide you with a menu to view your immunization record and upload immunization documents.
How to check if you're compliant:
  • Log into your MyHousing Portal
  • Choose ‘Personal Information’
  • Choose ‘My Info’

Non-compliance will result in cancellation of your housing assignment. If you're missing a required immunization or have issues accessing your portal contact the UAF Student Health and Counseling Center at 907-474-7043.

Submit Health Records

 

Connect with your Roommate(s)

Log in to your MyHousing Portal to view your roommate and/or suitemates' name(s). If you and your roommate(s) completed a Yada Assessment, you can learn more about each other by viewing your Yada Roommate Report! You can also click on your roommate(s) name(s) to get their email address. Reach out to them directly and share things like your academic plans, common interests and what each of you will contribute to your room's set up.

Connect with my Roommate(s)

 

 

Check In to your Room

PolarExpress Card

You'll need a PolarExpress Card to access your hall and use your meal plan. The Office of the Bursar issues PolarExpress cards. You'll fill out the PolarExpress ID Card form on the Office of the Bursar's website to initiate the process.

Key(s)

At check-in, you will be issued apartment/room keys or a combination, depending on your area. It is illegal to duplicate university keys, and lending or sharing your key is prohibited. If your keys are lost or stolen, a $150 replacement charge will be billed to your UA account. Contact Residence Life staff immediately if your keys are lost or stolen.

Room Condition Reports (RCR)

A room condition report is an inventory of the items in your room and their condition at the time of check-in. You can view your RCR in your MyHousing portal. You have 48 hours to review and dispute your RCR. When you check out of your room, the RCR will be utilized to assess any damages that were not listed on the RCR at the time of check-in.

 

 

 

Move-in Day

Move-in Day is a big deal for first-year and first-time students. Nanooks know how to welcome new friends. There are plenty of volunteers to help with moving in your belongings and smiling faces to assist you with getting settled in your new home.

Move-in Day is part of New Student Orientation (NSO). All new bachelor students registered for 12 or more credits (6 credits in-person), including transfer students with 30 credits or fewer and international undergraduate students (including F-1 and J-1 visa status) are automatically registered for NSO. Other students are welcome to join the fun and simply need to register to save their spot.

Learn more about NSO

 

 

Things to keep in mind

To arrive on campus before the official move-in day, each individual resident will need to submit an Exception to Housing Agreement in the Housing Portal.

 
For early arrivals related to a university sponsored program, please work with your program to request early access to your hall. 
 
For reasons not related to a university sponsored program (such as travel), you may request to move one or two days prior to your official move-in day.
 
Students who arrive prior to the official hall opening will be charged $34 per person/per night for a double room and $39 per person/per night for a single room. Students arriving for a reason not related to a university sponsored program will be charged a $150 surcharge in addition to the nightly rate. If payable by the student, these charges will be added to their student account and due with your other fall fees. Some university sponsored programs cover the early arrival fees. 

 

Early arrival students may be housed in a temporary room until they're transitioned to their fall or spring room assignment.

 

Any early arrival requests are considered on a case-by-case basis and aren't guaranteed. Communicating any changes as soon as possible to Residence Life ensures you the best possible experience.

Review the items to bring checklist for items you should bring — and things not to forget. Most students bring too much stuff. The best advice we've heard is to set out everything you want to bring, then pack and bring half of that!

Packing Checklist