General Finance
Account Codes
OFA's web version of the UA Accounting and Administrative Manual
Activity Codes
Purpose, guidelines, current listings and instructions for requesting a new activity
code
Banner Finance
Page elements, naming convention and UAF accounting structure plus tools for researching
finance transactions and documents
Excel Macros
Coverts a column of data to a single cell with commas and parentheses to easily insert
into a TOAD query
Factual Fridays
Open forum with our office to ask questions, get help, collaborate with other departments and more.
Submit a question!
Finance Google Group
Join the "UAF Financial Services" Google group to stay up-to-date on UAF finance information
and procedures
Financial Exigency
Announcements and information from UA's FY20 financial exigency
Financial Manager Meeting
Monthly meeting for UAF Financial Managers to provide updates and announcements in
an open forum atmosphere
Match Funds
Information on the purpose and use of UA match funds including transfer guidelines
Month-End Schedule (PDF)
Month-end close dates plus JV and external feed deadlines for the current fiscal year
Multi-Year Events
Set up a unique fund to track revenue and expenditure activity associated with a special event that spans multiple fiscal years
Non-Sufficient Fund (NSF) Override
Overview of and override procedures for NSF flags in Banner finance
Program Code Compliance
Proactively identify and correct mismatches before they show up on the SW compliance
review
QMenu (QAdhoc) Quick Link
Web interfaces to the Decision Support Database (commonly referred to as "DSD," "RPTP"
or "data warehouse")
Recharge Centers
Rate proposal requirements and tools plus general information on the "what" and "why"
Reimbursable Service Agreements
Contractual agreements between an appropriation requesting a service and an appropriation
providing a service
Rule Class Codes
Acronym definition for document types used in Banner
Transfers
Guidelines for handling the various types of inter-departmental activities
TOAD
Tool used to access information from Banner tables to customize reports and eliminate repetitive steps in Excel
VistaPlus Quick Link
Client server application for distributing, viewing and managing reports online
Working Capital Agreement
UAF process standards and WCA request form
Year-End Information
Key dates and instructions for year-end closing process
Budget & Labor
Budget Revision
Move budget authority (expenditure, revenue or both) between allocations, NCHEMS, funds, orgs, accounts and/or program codes
Continuation Budget
Important aspects of budgeting and endeavors to guide fiscal managers through the
continuation process plus access to the continuation files
Faculty Time-Off Calendar
Used to calculate salaries when preparing management reports (accessed through a restricted
Google Drive)
Foundation Fund Expense Account (FFEA)
Information on how to request a new UA Foundation fund and how to manage current funds
JPAY/JSPC
Correct fund, organization, account and program code errors for labor charged in a
prior fiscal year
Labor Redistribution
Correct fund, organization, account and program code errors for labor charged in the
current fiscal year
Management Report Prep
Year-to-date data used in the management report and tools to assist Financial Managers
with preparation of their reports
Pay Factor Calculator (Excel)
Quickly calculate the number of pay periods based on a begin and end date of a position,
or determine the end date based on the begin date and number of factors
Pay Factor Executable File
Download the executable file
Note: You will receive a message from antivirus software warning you about the use of this file. Use the Excel version if you are uncomfortable downloading it to your computer.
Note: You will receive a message from antivirus software warning you about the use of this file. Use the Excel version if you are uncomfortable downloading it to your computer.
Position Management
Necessary tools to stay on top of the constantly changing atmosphere associated with
position management
Unreserved Fund Balance
UFB management principles and UFB calculator
Payments & Transactions
Cash Advances
Request and reconcile travel and non-travel cash advances
eCommerce
Payment gateway, acquirer bank and Point-of-Sale information
Fellowships
Issue payment for a research award to students and non-students
Foreign Checks
Acceptance policies for payments from foreign entities
Graduate Research Assistantship Tuition Program
This program uses institutional resources to provide central tuition support for new graduate students on sponsored program activity that already supports graduate students.
Incoming EFT, ACH, and Wire Transfer Payments
Guidance for incoming EFTs, ACH, and Wire Transfer Payments
Journal Vouchers
Process current accounting entries, allocations and corrections
Non-Cash Gifts/Awards & Raffles
This program uses institutional resources to provide central tuition support for new graduate students on sponsored program activity that already supports graduate students.
Payment Processing
Process payments through a Purchase Order or direct pay
Payments to Employees
Employee reimbursements for business expenses including local mileage
Payments to Students
Options for issuing payments to students: assistantships, scholarships and fellowships
Payments for Utility Services
Set up payments for on-going support services that do not require quotes or bids
Rep Allowance Expenses
Processes and requirements for entertainment, gift and meal expenses
Tax Reporting (Non-Payroll)
Information on Non-Resident Alien Tax (NRAT) and 1099-MISC reporting
Unidentified Checks & ACH Deposits
Unidentified payments received via check or ACH deposits
Vendor Payment Options
Electronic payment options for vendors: direct deposit & single-use accounts card